Accounts Payable/Accounting Assistant

Position: Accounts Payable/Accounting Assistant

Reports to: Executive Controller/GM

Department: Accounting

FLSA Status: Hourly

Job Summary:

Under the direct supervision of the Executive Controller this position provides accounting support for the Club and General Manager.

Essential Functions:

Accounts Payable:

1. Collect the mail from the post office and onsite mailboxes and distribute the mail as addressed.

2. Prepare and distribute invoices to department heads for review and approval.

3. Post all Capital invoices and maintain the electronic folders for each project, as well as a physical notebook for easy access to Capital projects.

4. Prepare weekly cash requirements for approval by Executive Controller. Print and mail checks.

5. Process liquor and wine invoices and post auto drafts

6. Reconcile vendors’ statements regarding outstanding invoices, credits, and other discrepancies; serves as the liaison between departments and vendors in the resolution of invoice problems and/or questions

7. Complete vendor credit applications

8. Assist in the preparation and mailing of Form 1099’s.

9. Assist with Annual audit preparation as requested by Executive Controller

Accounts Receivable:

1. Make remote deposits and post payments to Jonas. Give deposits to the Controller for review and approval. File deposits with correspondence.

2. Give any member adjustment requests to the Club Accountant for processing.

3. Assist with monthly mailing of member statements

General Duties:

1. Maintain Accounting Department’s files and records including Accounts Payable paid invoices and Accounts Receivable Receipts.

2. Assist members as needed.

3. Provide support to accounting staff members and GM/COO.

4. Perform other related duties as assigned by management.

5. Assist Executive Controller with employee onboarding and employee questions during pre-season hiring.

Qualifications (required unless stated otherwise):

Skills/Knowledge:

· Ability to communicate in a professional manner and make the members and guests feel welcome.

Experience/Education:

· High School diploma or equivalent

· Associates degree in Business Administration/Accounting preferred

· 2 years experience in a similar position

Job Type: Full-time

Pay: $20.00 - $23.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Supplemental Pay:

• Overtime pay
• Yearly bonus

Ability to Relocate:

• Sapphire, NC 28774: Relocate before starting work (Required)

Work Location: In person

Salary : $20 - $23