What are the responsibilities and job description for the Facilities Coordinator position at The Country Club?

Job Description

Facilities Coordinator

The Country Club

Position Title : Facilities Coordinator

Position Reports to : Director and Assistant Director of Facilities

Employee Category : Full time Year-Round, Benefit Eligible – Includes Lunch

FLSA Category : Non-exempt, Hourly

Hours : 7am to 3pm or 8am to 4pm Monday thru Friday

The Country Club is seeking a Facilities Coordinator to fill an open position within the Facilities Department consisting of a staff of 10 to 12 team members. The department maintains a campus of unique structures and components that range in age from over 100-years to more recent. Additionally, the department maintains all utility services to each structure. The Club and department are staffed daily on an annual basis.

Primary Responsibilities :

The facilities team maintains approximately 225,000 S.F within a campus setting of multiple buildings with unique usages.
Facilities Coordinator monitors and maintains the work order / preventative maintenance, management system.
Coordinates and schedules preventive maintenance requirements with the Assistant Director of Facilities support.
Maintains and updates the Facilities Department documents and records.
Scheduling of numerous vendors associated with monthly Club activities and annual inspections for Town, State and Federal Requirements.
Assists with obtaining quotes and proposals for specific requirements.
Assists with managing onsite support vendors.
Assists with managing the HVAC Building Management System
Assists with managing the lighting control system
Maintains weekly department activity reports.
Assists with developing short and long-term requirements for repair, maintenance, and capital replacement.
Demonstrates the knowledge and abilities necessary to perform required job elements to required standards.

Required Skills :

Competence in prioritizing tasks providing the highest level of quality.

Competence associated with completing requirements, planning, prioritizing and scheduling.

Organizational skills, ability to multitask and strong interpersonal communication skills.

Excellent knowledge and ability to operate Microsoft Office software applications.

Working knowledge of AutoCAD or similar system is a plus.

Ability to work effectively in an open business environment.

Ability to work independently and productively with minimal supervision.

Ability to prioritize, organize and follow through on daily assignments and responsibilities.

Detail oriented with the ability to work well with all staff, vendors, and contractors.

Knowledge within the primary responsibilities to perform the required role.

Bilingual applicants are encouraged to apply.

Valid Massachusetts Driver’s License.

Physical Requirements :

Ability to, stand, walk on your feet for an 8-hour period

Ability to sit for an 8-hour period.

Ability to climb stairs, balance, stoop, kneel, crouch, bend, stretch, twist, reach and perform repetitive motions for up to 8 hours.

Ability to work outside during all types of temperatures and weather conditions.

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