Accounts Payable Clerk

CRISIS CENTER OF TAMPA BAY

POSITION DESCRIPTION Accounts Payable Clerk

Position Details

Job Status: Full-Time, Non-Exempt

Reports to: Controller

Department: Finance

Position Summary

The Crisis Center of Tampa Bay brings help, hope and healing to people facing serious life challenges or trauma resulting from sexual assault or abuse, domestic violence, financial distress, substance abuse, medical emergency, suicidal thoughts, emotional or situational problems. The primary responsibility of the Accounts Payable Clerk is to ensure payment of all payments of goods and services necessary for the basic operation of the Agency. The Accounts Payable Clerk reports to the Controller and in his/her absence the CFO.

Strategic/Transformational Duties and Responsibilities

• Provides timely and accurate payments of goods and services to ensure the daily operation of the Agency.
• Participates in the performance quality improvement (PQI) process and uses data to improve services and outcomes.

Transactional/Administrative Duties and Responsibilities

• Record all vendor invoices into the accounts payable system.
• Send invoices to the appropriate person for payment approval.
• Schedule invoices for payment to ensure all payment terms are met.
• Maintain vendor database and payment files.
• Performs detailed review and analysis of balance sheet accounts.
• Provides reports and information necessary for Management review.
• Audit petty cash expenditures monthly.
• Ensure accuracy and timely disbursement of all 1099s and related reports for the Agency.
• Knowledge and compliance with HIPAA regulations.
• Distribute mail, accept and distribute record requests.
• Oversight of postage meter.
• Perform and assist in such other duties as may be assigned by the supervisor.

Required Competencies

• Cooperation/Teamwork - Works toward win/win solutions. Deals with conflict collaboratively. Discusses root causes underlying the problem. Develops effective working relationships.
• Engaging Communication - Relates to people in an open, honest, sincere manner. Treats people with respect. Is friendly and approachable. Listens attentively to others. Communicates ideas clearly. Communicates appropriately with leadership and coworkers.
• Customer Service (Internal & External) - Recognizes and attends to important details with accuracy and efficiency. Treats customers courteously. Responds to customer requests in a timely manner. Elicits feedback from customers to monitor their satisfaction. Considers both short and long-term interests of the customer in making service decisions. Proactively identifies customer needs. Takes responsibility to resolve customer complaints. Takes business or personal risks to serve customers long-term interests. Creates strategies to help the organization serve customers more effectively.
• Adaptability - Adapts readily to changes. Works effectively under stress. Needs minimal supervision. Comfortable working in a fast-paced environment. Is reliable, dependable and results oriented. Maintains productivity and composure under pressure. Effectively prioritizes work and establishes clear goals and plans.
• Problem Solving - Views problems as opportunities to create new solutions. Anticipates potential problems and analyzes alternative solutions.
• Judgment - Gathers sufficient input before making decisions. Sees interrelatedness between issues. Considers alternative solutions. Makes appropriate and timely decisions.
• Valuing & Fostering Diversity - Demonstrates respect for individual differences and establishing a climate where all people can be comfortable and productive through sensitivity, empathy, and acceptance of cultural, racial, mental health, and socio-economic diversity.
• Self-Management Takes responsibility for ones behavior and well-being; Works effectively under stress and adapting ones style to changing situations; Comfortable working in a fast-paced environment and needs minimal supervision; Exhibits a professional demeanor.

Education and Experience

• Associate Degree in Business or related field preferred.
• 3 years of work experience in the accounting field with degree; or 6 years work experience in the accounting field in lieu of degree.
• Ability to use a ten-key calculator.
• Proven experience in using Windows and Microsoft Office software, including Excel and Word, and working knowledge of PDFs, is required.
• Experience with Sage software a plus.

Knowledge, Skills and Abilities

• Knowledge of accounting reports preparation procedures and requirements.
• Knowledge of generally accepted accounting principles and procedures.
• Ability to work effectively with others in the organization.
• Ability to plan and organize work for self and others.
• Ability to analyze data.
• Ability to work independently.

Physical Demands/Working Conditions

Physical Requirement: Must have ability to lift and carry up to 15 lbs. Employee must be able to sit, climb or balance, hear, use hands, taste/smell, stoop, kneel, crouch, crawl, stand, walk, talk, and reach with hands and arms. Specific vision abilities required by the job include close vision and the ability to adjust focus. Ability to sit for long periods of time.

Working Conditions: Duties are performed primarily in an office setting. Operates computer and standard office equipment such as telephone and copier/printer. Work is performed mainly indoors. The noise level in the work environment is usually moderate.

Travel: Minimal.

Hours: Monday-Friday, 40 hours per week; typically, 8:00am 5:00pm.

This job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give a general sense of the responsibilities and expectations of this position. As the nature of business demands change so, too, may the essential functions of this position.

CCTB is committed to a policy of equal employment opportunity and affirmative action for our applicants and employees. It is our policy to apply recruiting, hiring, training, promotion, compensation, and professional development practices without regard to actual or perceived race, color, religion, sex (including pregnancy), gender identity, sexual orientation, national origin, age, disability or certain classifications based on genetic information, marital status, or any other characteristic protected by federal, state, or local laws, regulations or ordinances.

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Name Date

Updated March 2025