What are the responsibilities and job description for the Executive Assistant position at The Culpeper Senior Living Community-LifeSpire?
Join us at The Culpeper where we impact lives and build careers!
Full-Time Benefits:
- Medical, Vision, and Dental Insurance
- Early access to earned wages
- $500 Team Member Referral Bonus Program
- Generous PTO plan
- 4.5% dollar for dollar match on our 403B
- First dollar generous contributions to HSA accounts plus a match!
- Supportive environment to grow your career
- Scholarships available
- Amazing residents, team members, and leaders!
We are a Regional Leader in Senior Care!
The Culpeper is known for having team members and residents who are the friendliest around and have won the Culpeper “best” in senior living award! Our beautiful community is located in Culpeper, Virginia, in the foothills of the Blue Ridge Mountains, but yet close to Charlottesville, Warrenton, Fredericksburg, and Northern Virginia. Our mission is to empower individuals with choices in purposeful living built on values of faith, servant leadership, stewardship, integrity, peace of mind, innovation and joy.
POSITION SUMMARY
The Executive Assistant plays a crucial role in supporting the operations of The Culpeper, assisting both the Executive Director and the Administrator. This position requires a commitment to confidentiality regarding resident and team member information, while maintaining a positive and professional representation of The Culpeper at all times.
ESSENTIAL JOB FUNCTIONS
- Coordinate the completion of facility licensure applications and facilitate communication with residents and families. Provide requested data for the Executive Director or Administrator of Health Services.
- Review and respond to routine correspondence.
- Answer phone calls, take accurate messages, and forward emails to the Executive Director and Administrator of Health Services as needed.
- Serve as recorder at meetings and prepare meeting minutes when necessary.
- Maintain and update the Health Services and Resident Services Master Policy Manuals and Survey Boxes, following guidance from the Executive Director or Administrator of Health Services.
- Ensure facility provider files are up-to-date, including verifying that Certificates of Insurance, certifications, and licenses are current according to regulations and community policies. Purge and store files as required.
- Maintain confidentiality of all resident-related information and administrative office activities.
- Assist with special projects and generate reports as requested by the Executive Director and Administrator of Health Services.
- Support the onboarding and orientation of new team members, including entering training data into Relias and managing CPR scheduling and tracking.
- Oversee the maintenance of the Administrative Workroom, ensuring the proper functioning of copy, fax, and postage machines. Coordinate service scheduling and order necessary supplies.
- As an “essential employee,” specific duties will be assigned during disaster events.
- Perform other duties as assigned.
GENERAL QUALIFICATIONS
- 3-5 years of administrative support experience preferred.
- Strong communication skills, with the ability to interact effectively with residents, their families, team members, and the public.
- Proficient in computer applications, with the ability to learn and adapt to new technologies.
- Ability to work independently with minimal supervision and manage multiple tasks simultaneously.
- High attention to detail, excellent time management, and organizational skills.
- Ability to prioritize and manage a heavy workload efficiently.
- Flexibility to adjust to changing schedules and assignments.
- Capable of remaining calm and composed in stressful situations.
- Proficient in grammar and spelling.
Surrounding counties are welcome to apply!
Orange, VA 22960
Madison, VA 22727
Louisa, VA 23093
Spotsylvania, VA 22551
Greene, VA 22973
Fauquier, VA 20186
Rappahannock, VA 22747
