What are the responsibilities and job description for the Accounts Payable Specialist position at THE DESERT HIGHLANDS ASSOCIATION?

Job Description

Description :

CAREERS AT DESERT HIGHLANDS GOLF CLUB / ASSOCIATION!

Explore all of the employment opportunities available at the premier residential golf community in Scottsdale, Arizona.

Desert Highlands is a private residential golf community that offers only the finest amenities and exceptional service to our exclusive members. Desert Highlands has been recognized as a Five-Star Platinum Club, ranked as #11 in the top 100 Golf Clubs, a Distinguished Emerald Club and one of America's Healthiest Clubs. Our employees are trained to be the finest, service-oriented employees in the Club industry. No matter the position, each employee represents the Club to Members and prospective Members. We are more than just an employer; we are a family serving a family.

Mission : We provide exceptional experiences that instill pride in our community.

Vision : Desert Highlands strives to be recognized as the finest member owned club community in the Nation.

Core Values : Respect, Heritage, Dynamic, Community, Excellence, & Integrity

Desert Highlands Association / Golf Club is looking for an AR / AP Accountant with a hospitality background to join our small but awesome accounting and admin team, and make us even more awesome than we already are! Must have a can-do attitude, great customer service and coaching skills, enjoy both face to face, email, and on the phone people interactions, good computer skills (an excel guru) and likes to smile. Lots of variety in this role and an opportunity to make a difference with every interaction! Come work with a CFO that will help you grow your Accounting Career!

Full time, hourly position. We offer a great compensation package including competitive salary, a great benefits package with choices and numerous other perks, including a free lunch!

If you are interested in working at one of the most prestigious private golf communities in the Southwest, Desert Highlands may be the team for you!

Primary Purpose :

Supporting the accounting department, and management team by completing routine clerical and accounting tasks including but not limited to accounts receivable and accounts payable.

Essential Functions :

1. Accounts Receivable :

Update daily revenue batches, prepare deposits for cash sales and take deposits to the bank
Audit all discounts and complimentary transactions
Audit all events and tournaments
Apply payments to Member accounts through the different payment options provided
Process monthly billings and send out monthly statements
Coordinate the resolution of Member disputes with the appropriate department manager and the Member
Maintain the membership database
Process Member transfers and / or sales. Inform appropriate personnel of changes and additions
Manage the collection of delinquent accounts
Reconcile all clearing accounts
Manage the set up and payment of all non-member and employee accounts

2. Accounts Payable :

Ensure that all invoices are delivered to the appropriate manager for coding and approval to process

Enter / Approve all invoices through the accounting software

Prepare cash requirements and process invoices for payment

Audit invoices for proper coding

Audit invoices for use tax

Reconcile vendor statements and work with mangers on past due invoices

Maintain petty cash accounts

Assign and audit cash banks

3. General Functions

Able to meet deadlines and is flexible on working on multiple projects simultaneously

Takes direction and works effectively with others

Promotes the overall Association through the sense of community and service, providing friendly, helpful service and displaying a positive attitude

Perform other duties as assigned

Requirements :

Required Qualifications :

Associate’s degree in accounting or equivalent of education and work experience in accounting.

Two plus years accounts receivable and accounts payable or related experience.

Present a positive, professional image.

Must be self-motivated and customer service oriented.

Strong interpersonal as well as written and oral communication skills.

Proficiency in using Microsoft Office Word, Excel, Outlook and database programs. Must be functional with accounting software and internet processes.

Reliable and predictable attendance.

Ability to work with general office equipment such as a personal computer and keyboard, facsimile machines and photocopier.

Ability to develop and maintain awareness of occupational hazards and safety precautions; skilled in following safety practices and recognizing hazards.

Preferred :

Two years accounting related experience in a private club or hotel environment.

Physical Demands & Work Environment :

Position is in an administrative office in a private residential community in N. Scottsdale.

The employee is regularly required to sit; use hands to finger, handle or feel; to talk or hear.

The employee frequently is required to stand and walk.

The employee is occasionally required to stoop, kneel, crouch or crawl.

The employee must occasionally lift and / or move up to 10 pounds.

Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus.

The noise level in the work environment is usually moderate.

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