Executive Administrative and Legal Assistant

Position Summary : Provides administrative and legal assistant support to General Counsel

Classification : Exempt Reports To : General Counsel

Essential Job Functions :

• Must have very strong Microsoft Office skills, including Outlook, Word and Excel.
• Prepares, edits, and / or transcribes correspondence, contracts, legal and other documents, as directed by attorneys and paralegals from written and oral drafts.
• Performs numerous clerical duties including managing calendars, scheduling meetings (at office, virtual and combination), coordinating travel arrangements, answering incoming calls, taking messages, composing and typing correspondence, copying, scanning, sending correspondence, filing, organizing; routing incoming mail.
• Assists with numerous real estate / transactional projects. Organizes title searches, commitments and real estate documents for attorneys and paralegals
• Coordinates with General Counsel and internal clients as directed by General Counsel in connection with the processing of contracts and other matters.
• Filing electronically and physical files for numerous emails, correspondence, contracts, notes, research and transactional documents.
• Performs assigned legal and real estate research tasks using all available resources including libraries, county and state government websites.
• Interacts in a positive and professional manner with internal clients (diocesan officers, directors, staff, and others, as well as priests, religious and school principals) and external attorneys, parishes, etc.
• Assist attorneys with matters concerning outside invoices.
• Performs additional responsibilities as needed and directed by General Counsel.
• Follows the ethical requirements as set forth by the rules of Professional Conduct of the state.

Education Requirements / Position Qualifications : The candidate must be very proficient and have a strong knowledge of Microsoft Office skills, including Outlook, Word and Excel for editing and drafting correspondence, contracts, legal documents, creating reports, and have the ability to work with numbers. Strong organizational skills are a must have for this position. The candidate must be comfortable in a fast paced work environment and be a self starter. Candidate must have the ability to organize and prioritize numerous tasks and complete them under tight time constraints. The candidate must be able to use a personal computer / printer, copier / scanner, phone and postage meter. Have extremely strong typing skills . The candidate must be able to design reports and respond to requests for information from parishes and schools using good judgment and expertise. Finally, the candidate needs to have a driver’s license to occasionally run errands, transport items, or travel offsite to research files or request information. Prior real estate / transactional legal experience preferred.

Working Conditions / Physical Requirements : This position involves standing, walking, sitting, talking, hearing, using hands and feet, climbing / balancing, stooping / kneeling / crouching / crawling, reaching above shoulders, and tasting / smelling at least 1 / 3 of the time. The candidate should also be able to lift up to 25 lbs in order to move files, purchase supplies, carry materials to events, etc.