Executive Assistant

Description

Who we're looking for:

Were looking to build the best teams possible with highly motivated and engaged employees. We have an exciting opportunity for an Executive Assistant to join The Douglaston Companies. If you are looking to work in a collaborative and supportive environment, but also be challenged in your role, we welcome you to apply!

Essential duties and responsibilities:

• Manage and maintain the Executives calendar and phone, including but not limited to, screening and directing phone calls, taking messages, and coordinating meetings both internal and external
• Arrange and schedule business related travel arrangements, accommodations, and conferences
• Maintain Executives correspondence, including but not limited to, opening, sorting, filing, and distributing email, faxes, and mail
• Liaise with the Accounting Department for all expense reports for the Executive and project team
• Provide administrative support to project team
• Analyze and draft memos, letters, and/or correspondence as directed by the Executive
• Maintain all project related documentation and correspondence in share drive
• Follow up on outstanding project related correspondence as directed by the Executive
• Maintain company website; work with internal teams to keep content updated and compliant
• Monitor the budgets and schedules for various development projects
• Maintain company contacts database; liaise with senior team and communicate best practices
• Coordinate with third party PR firms; maintain archive of press clips and other PR documents
• Oversee social media presence; participate in meetings with internal committee
• Assist with special projects in marketing, public relations, social media/company branding
• Oversee facilities and maintenance of office; work with external vendors as needed
• Other tasks and special projects as required by management

Qualifications

Qualifications, skills and abilities

• BA or BS degree or equivalent professional work experience
• Minimum of 7-10 years of experience supporting an Executive
• Experience in a development and/or real estate related firm, preferred
• Strong written and oral communication skills
• Highly organized with attention to detail
• Strong internet research skills
• Strong time management skills with the ability to prioritize and complete job assignments under tight deadlines
• Ability to work independently and as a member of a larger team
• Ability to maintain confidentiality
• Ability to successfully work on multiple projects and/or tasks simultaneously
• Proficient in Microsoft Office products (Outlook, Excel, One Drive, SharePoint, Dropbox and Word), Adobe Office Suite/Products and Google Workplace
• NYS Notary a plus

Salary

$75,000-$85,000 annual

Who we are:

Douglaston Development, Levine Builders, and Clinton Management are a dynamic privately held group of companies with a unique owner-builder-manager advantage, known collectively as The Douglaston Companies.

The Douglaston Companies started with the founding of Levine Builders in 1979 with just two people. Standing by our core values of integrity and ethics for the past four decades the firm has grown to 200 employees. By providing general contracting and construction management services, Levine Builders has built, renovated and rehabilitated thousands of residential units and millions of square feet of commercial, hotel, office buildings, retail centers, religious, educational, and healthcare facilities.

With the later establishment of Douglaston Development as the driving engine of the organization, the two companies worked in unison to leverage each others expertise to develop and build most complex projects while also growing and thriving in challenging markets.

In 2002, Clinton Management was founded to manage the expanding portfolio of developments created by Douglaston Development and constructed by Levine Builders. Clinton Management oversees a broad portfolio of moderate income housing, luxury apartments, commercial, and retail properties.

Each affiliate company works together to cohesively acquire property, develop it to its full potential, and manage it efficiently, assuring that each investment achieves and maintains maximum value and profitability while strengthening the community in which the assets are located.

The Douglaston Companies is proud to be an Equal Opportunity Employer. We do not discriminate based upon race, religion, color, gender, gender identity or expression, sexual orientation, genetic information, national origin, ancestry, medical condition, disability, marital status, caregiver status, pregnancy, citizenship, age, military or veteran status, or other applicable legally protected characteristics.

Salary : $75,000 - $85,000