Office Manager

The Office Manager will organize and coordinate office administration and procedures to ensure program effectiveness, efficiency, and safety. An essential function will be to communicate effectively with the Director, staff, and families of current and prospective students.

Description of Overall Duties

Provides administrative support to the director and staff.

Ensures that the program is in compliance with Hawaii DHS licensing standards, OSHA regulations, and NAEYC accreditation

Responsible for identifying and tracking specific program issues and concerns and clarifying the overview for other staff members.

Serves as a primary administrative contact for families and staff.

Description of Duties

Program

• Assist Director and staff in keeping all required information regarding licensing, accreditation, and compliance updated and available for inspections/review
• Maintain and update all office files and information necessary for compliance
• Stay abreast of updates and changes issued by regulatory bodies
• Be available and possess necessary qualifications to provide classroom support in substitute capacity when necessary

General

• Answer incoming phone calls, physical mail, and emails
• Maintain calendar of events, schedules, meetings, etc
• Maintain files and availability of forms/program information
• Maintain and provide support for office equipment
• Keep office space organized and tidy for use by staff for meetings, conferences, etc
• Organize office supplies and manage requests by staff.

Job Requirements

Proven skills in office administration or clerical experience.

Proficient in Google Suite and various online platforms.

Knowledgeable in Quickbooks Online.

Prior experience in early childhood education field (preferable) or school setting.

Knowledge of regulatory standards, both state and federal (preferable).

Physical Requirements

This position may include prolonged periods of sitting and working on a computer. Must be able to lift 30 pounds, at times.

Personal Qualities

The ideal candidate should have confidence in conflict resolution and strong critical thinking skills.

This position requires the ability to be flexible and adapt to frequent changes. Must be able to problem solve and remain level-headed during emergency situations. Must be reliable, organized, and communicate effectively.

Job Types: Full-time, Part-time

Pay: From $24.00 per hour

Expected hours: 10 – 20 per week

Benefits:

• Health insurance
• Paid time off
• Retirement plan

Schedule:

• Monday to Friday

Experience:

• Google Suite: 1 year (Preferred)
• Administrative experience: 1 year (Required)

Work Location: In person

Salary : $24