What are the responsibilities and job description for the Finance Associate position at The Egg?
Ideal Start Date - April/May 2025
Job Description:
The Finance Associate is a part time hourly position that will support the financial operations of The Egg, a unique performing arts venue in Downtown Albany, NY. This position will be supervised by the Finance Manager and General Manager as much of the work intersects with both finance and general operations. This role will also work closely with the Marketing Director and Box Office Manager, and is responsible for supporting the financial and operational workings of The Egg.
Schedule:
This is a Part Time, hourly position, expected to require between 10-15 hours per week, with hours varying depending on performance and activity of the venue. Must be located in Albany or in close proximity to Albany. This role offers the ability to work from home when not needed on site. Because of the nature of the performing arts and corporate use of the facilities, the position may require evening work as well as occasional early morning schedules.
Expectations:
The Egg seeks someone who is extremely detail oriented, highly organized, and skilled at navigating multiple projects. The ideal candidate will have strong communication and organizational abilities, strategic thinking, and a flexible, can-do attitude in order to utilize and grow the variety of tools at their disposal.
About The Egg
The Egg, which houses a 980-seat and a 440-seat theater, is owned by the State of New York and managed by the not-for-profit Nelson A. Rockefeller “Empire State Plaza Performing Arts Center Corporation”. Through partnerships and collaborations with the community and promoters, The Egg presents performances, spotlights emerging artists, fosters relationships with resident companies, and enhances activities in cultural and arts education.
Responsibilities & Duties include (but are not limited to):
- Assist Finance Manager with all aspects of financial processes and recordkeeping for The Egg audit prep, show settlements, government compliance, and financial reporting.
- Enter daily box office reports into QuickBooks and troubleshoot any credit card batch discrepancies.
- Assist with monthly accrual and liability journal entries.
- Maintain all files (both digital and hardcopy) related to Accounts Payable, including vendor contracts and Contractor 1099s and W2s.
- Prepare and track all purchase orders, warrants, and contracted services; working closely with NYS Office of Tax and Finance with Egg custodial account.
- Follow up on outstanding vendor checks for proper A/P; follow up on outstanding customer invoices for timely A/R.
- Track, save, and attach credit card receipts for company cards.
- Track monthly donations, generate and mail gift acknowledgment letters.
- Maintain and fulfill all requirements as they pertain to the MWBE and SDVOB Development programs, including quarterly and annual reports.
- Format financial reports for the Executive Director and Board of Directors in MS Excel and Adobe Acrobat.
- Assist with long-term archival and filing projects
Qualities Desired
- Experience as a full-stack Bookkeeper (5 years preferred)
- Highly proficient with QuickBooks Online (QB Desktop experience also preferred)
- Attention to detail in all activities
- Highly organized and capable of managing competing priorities
- Experience working in the music industry / performing arts industry
- Positive, forward-thinking attitude
- Dependable and consistent; possessing utmost integrity with sensitive information
- Strong communication skills via email, phone, and in person
- Flexible and able to adapt to a variety of professional and interpersonal situations
- Resourceful and capable of problem-solving in tactful and creative ways
- Proficient with Google Suite/Calendar, Adobe Acrobat, Microsoft Office, mail merge
To Apply
- Submit Resume, Cover Letter, and references to finance@theegg.org by April 21, 2025.
- For any questions, please contact The Egg at this email address: finance@theegg.org
Job Type: Part-time
Pay: $25.00 per hour
Expected hours: 12 – 15 per week
Benefits:
- On-the-job training
- Retirement plan
Schedule:
- Monday to Friday
- Weekends as needed
Education:
- High school or equivalent (Preferred)
Ability to Commute:
- Albany, NY 12203 (Required)
Ability to Relocate:
- Albany, NY 12203: Relocate before starting work (Required)
Work Location: Hybrid remote in Albany, NY 12203
Salary : $25