What are the responsibilities and job description for the Office - Administrative Project Coordinator position at The Emery Company?
This position will focus on supporting activities essential for
- Enterprise Project Management Office (EPMO) operations
- Key responsibilities include : Apply fast, check the full description by scrolling below to find out the full requirements for this role.
- Communications support
- for internal and external engagements.
- Event coordination
- and internal collaboration to ensure continuity of work.
- Tracking details and providing status updates
- to support timely responses and request completion.
- Supporting
- enterprise-related projects
- impacting multiple
- departments
- Assisting with
- additional efforts
- as requested by
- HCUS Executive or EPMO leadership
- This role requires a highly
- organized, multitasking individual
- who can prioritize effectively, is proficient in
- technology tools (Teams, screen sharing, audio / video equipment for meetings and presentations)
- and is skilled at
- producing meeting minutes and materials
- customer-focused
- approach and
- knowledge of information technology
- are ideal.
- Role & Responsibilities
- 1) Coordinate the EPMO Intake Process
- Manage
- DevOps intake applications
- received via email.
- Triage projects
- to the appropriate
- Program Manager
- based on business needs.
- Redirect
- non-project requests
- to the relevant
- Universal Services SMEs and directors
- Generate
- duration reports
- on a to-be-determined cadence.
- Review and escalate project items as needed.
- 2) IT Governance Committees Coordination
- Schedule meetings
- for the
- IT Governance Board, IT Investment Council, and IT Review Committee
- Reserve rooms
- and coordinate logistics.
- Collaborate with
- committee chairs / co-chairs
- to create meeting agendas.
- Prepare
- meeting minutes
- for chair / co-chair review and final committee approval.
- Develop
- PowerPoint slides and meeting materials
- as needed.
- Coordinate committee
- actions and follow-up requests
- Transition
- approved projects
- to the designated
- Project Manager
- 3) EPMO Team Meetings, Workshops, Training, and Events
- Schedule and organize
- team meetings, workshops, and training sessions
- Reserve meeting
- venues and materials
- as needed.
- Ensure all necessary
- documentation and logistics
- are in place.
- Scheduled Milestones & Deliverables
- Maintain
- formal reports
- tracking intakes, meetings, and related requests.
- Provide
- meeting notes within 24 hours
- of scheduled events.
- Deliver
- agenda details at least one business day
- before events.
- Actively
- report escalations and propose solutions
- Performance Metrics
- Timely delivery
- of reports, schedules, and relevant materials.
- Accuracy and efficiency
- in completing required deliverables.
- Stakeholder feedback reports
- measuring effectiveness. Job Type : Contract Pay : From $25.00 per hour Schedule :
- Day shift
- Monday to Friday Experience :
- Project scheduling : 7 years (Preferred)
- Administrative Coordinator : 7 years (Required)
- Project / Administrative Coordinator : 7 years (Preferred) Ability to Commute :
- Houston, TX 77002 (Required) Work Location : In person
by Jobble
Salary : $25
