What are the responsibilities and job description for the Part-time Parish Administrator position at The Episcopal Diocese of Florida?
Church: Grace Episcopal Church
Location: Orange Park
Church Website
Purpose:
To provide administrative assistance and clerical support to the Rector and in his absence the Senior Warden. Assist the Rector with management of volunteers, facility management and/or any other duties as signed by the Rector. Must be able to maintain utmost confidentiality of all church and parishioner information.
Hours:
10-12 hours per week in the office spread over 2 days
Pay:
$18 to $20 per hour
Vacation:
Time off without pay would be available as agreed to by the Rector and Senior Warden.
Reports to:
Rector and Senior Warden
Annual Review:
Rector
Duties & Responsibilities:
- Manage and maintain electronic Member & Visitor in Realm Profiles for accuracy of reportable data
- Engage and collaborate with volunteers for the ministries of the Church
- Coordinate the completion of the Diocesan Annual Reports, Diocesan Parochial Report
- Maintain and manage parish filing systems for hard and electronic records
- Assist with archiving the Church administrative and financial records
- Coordinate rental agreements of the Church properties
- Maintain church calendar for building rentals, Grace Day School use of the Church buildings and the Church activities
- Coordinate the office and janitorial supplies for the Church
- Provide administrative support and advice on administrative issues to clergy
- Fulfill the role of Administrator for the Church, overseeing the ordering and monitoring of background checks, coordinating with the diocese for flagged results, as well as the coordination of Safeguarding classes for the Church
- Maintain current reports on diocesan delegates and vestry rosters
- Maintain up to date vestry meetings records/binders
- Coordinate confirmations and other sacramental services with the Bishop’s/Ecclesiastical Authority’s Office
- In consultation with the Clergy, coordinate Parish Annual Meeting according to by-laws
- Prepare and maintain processes and procedures for the efficient and effective office administration of the Church
- Provide service bulletins as needed
- Process electronic communications for the church
- Other duties as assigned
- Proficiency with office software such as Microsoft Office 365
- Demonstrate a willingness to learn new tasks and functions
- Ability to learn new skills, processes, and technologies as needed
Contact The Rev. Aaron Smith
Salary : $18 - $20
