What are the responsibilities and job description for the Assistant Office Manager position at The Equus Group?
Our Client:
Our client is a leading private equity firm known for their innovative approach to investment and their commitment to excellence. Their team is dedicated to identifying high-value opportunities and creating lasting impact across various industries. As a rapidly growing organization, they foster a collaborative and dynamic work environment where employees are encouraged to thrive professionally and contribute to the firm’s continued success.
Position Overview:
Our client is seeking a highly organized, detail-oriented, and proactive Assistant Office Manager to support the daily operations of their office. The ideal candidate will be a key player in ensuring the smooth and efficient functioning of their office environment, while working closely with senior management and the broader team. This role requires someone who thrives in a fast-paced setting and can manage multiple tasks while maintaining a high standard of professionalism.
Key Responsibilities:
- Assist with the day-to-day operations of the office, ensuring it runs smoothly and efficiently.
- Maintain relationships with external vendors and service providers (e.g., office supplies, building maintenance, IT support) to ensure timely and cost-effective service delivery.
- Oversee the ordering and management of office supplies, equipment, and inventory to ensure the office is well-stocked and operational.
- Assist in organizing company meetings, events, and team-building activities.
- Serve as the first point of contact for clients, visitors, and guests, ensuring a professional and welcoming environment.
- Ensure the office space is clean, organized, and conducive to a productive work environment.
Qualifications:
- Bachelor’s degree in business administration, office management, or a related field.
- Minimum of 3-5 years of experience in office administration or support roles, preferably within a professional services or finance-related environment.
- Strong organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and other office productivity software.
- Strong attention to detail and problem-solving skills.
- Ability to work independently and as part of a collaborative team.
- Positive attitude, professionalism, and a proactive approach to problem-solving.
- Experience with vendor management and office budgeting is a plus.
The Equus Group is an Equal Opportunity Employer and takes pride in maintaining a diverse environment. We do not discriminate in recruitment, hiring, training, promotion or any other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability, or any other legally protected status.
