Executive Assistant

Company Description

The ExCo Group is a global firm of experienced CEOs, directors, and business leaders who specialize in helping organizations and senior executives unlock their full leadership potential.  We provide strategic guidance, executive coaching, and practical solutions to drive growth and success.  We value collaboration, innovation, and excellence in everything we do.

Role Description

We are seeking a proactive, resourceful, and highly organized Executive Assistant to provide high-level administrative support for our CEO and his Chief of Staff.  Context-setting, accuracy, and speed are key to success in this role.  This role is ideal for someone who thrives in a fast-paced environment, takes initiative, understands the importance of communication across a disparate group of colleagues and peers, and enjoys juggling multiple priorities while working closely with senior leaders and professional team members.  This is a full-time hybrid role (2 days a week on-site in Arlington, VA).

Responsibilities

Executive Support

• Manage complex calendaring for the CEO, including scheduling internal and external meetings and interviews.  Coordinate with C-suite clients and their EAs, independent contractors, other execs, and professional team members, and swiftly and diplomatically work to resolve scheduling conflicts.
• Track CEO and Chief of Staff email correspondence and communications, ensuring timely follow-up.
• Ensure all CEO meetings and travel are being tracked and appropriately prioritized.
• Prepare meeting agendas as needed, and/or work with team members to ensure meeting agendas and any related prep are up-to-date and accessible for the CEO.
• Take detailed notes to support Chief of Staff in meetings, and track action items across Consulting, Account Management, and Special Projects items to ensure timely execution.
• Manage all travel arrangements, including flights, cars, accommodations, and full-day itineraries.

Administrative Tasks

• Own development and upkeep of master dashboard to track and organize CEO and Chief of Staff’s tasks and priorities.
• Complete expense reports with clear line itemization for Finance team.
• Assist team members with presentations, reports, and client-facing materials as needed.
• Maintain and organize digital files (SharePoint, Salesforce) pertaining to Chief of Staff and CEO’s priorities, ensuring all documents and/or records are easily accessible.

Operational Support

• Collaborate with the Chief of Staff to streamline communications and processes across a range of stakeholders, including peers, independent contractors, and other execs.
• Work closely with President’s EA to ensure alignment between President and CEO priorities and travel.
• Support Chief of Staff and/or President’s EA in planning and executing internal and external events, including webcasts, workshops, dinners/events, retreats, and New Mentor Orientation sessions.
• Manage office supplies, including monitoring inventory and placing orders on a regular cadence to ensure the office is well-stocked and organized.

Ad Hoc Projects

• Take on special projects as needed to support the CEO, Chief of Staff, and broader team.

Location

• Hybrid/Arlington, VA - two days a week (Tuesdays and Wednesdays) in office required.

Qualifications

Skills

• Exceptional organizational skills with the ability to manage multiple tasks and deadlines.
• Extensive scheduling experience managing complex calendars and competing priorities.
• Strong written and verbal communication skills.
• Ability to capture verbal instructions in real-time and type at 80 WPM.
• Proficiency in productivity tools (Microsoft Office Suite, Outlook/apps, Asana, Zoom, etc.).
• Familiarity with CRM systems (e.g., Salesforce) is a plus.
• Strong travel experience.
• Proficiency in preparing expense reports.
• Bachelor's degree required.

Attributes

• Resourceful and solution-oriented, with a "can-do" attitude.
• Highly organized with impeccable attention to detail.
• Able to handle sensitive information with the utmost confidentiality.
• Comfortable working in a fast-paced, entrepreneurial environment.
• Eager to learn and grow within the role.

What We Offer

• Salary commensurate with experience.
• Competitive bonus structure.
• Company healthcare plan.
• 401K.
• Generous PTO policy.
• Opportunities to learn and grow within a small, high-performing team.
• A collaborative and supportive culture focused on excellence and impact.

How to Apply

If you’re a highly organized, motivated individual who’s excited to support leaders who make a difference, we’d love to hear from you! Please submit your resume and a brief cover letter explaining why you’re a strong candidate who is fit for this role to Brooke Hudd [brooke.hudd@excoleadership.com].

About The ExCo Group

The ExCo Group has been helping organizations for 20 years accelerate the impact of leadership. We are a global firm of experienced CEOs and global business leaders who specialize in an organization’s most valuable strategic asset: Leadership. Our framework is rooted in our fundamental belief that Leadership is the “How” of Strategy™. We help leaders accelerate their business impact, one executive, one team and one organization at a time. We align leadership development with business strategy to increase organizational agility and execution. Our Mentors have the experience and know-how to guide current top executives and their senior teams to achieve breakthrough success.

Our customers and clients are among the top Fortune 500 companies and include many of the world’s most iconic brands. The professional support team is a highly collaborative team who regularly interacts with our Mentors and Clients. We are a close-knit group who likes to have fun and value the work we do on behalf of our customers and clients. Our company values – Curiosity, Generosity, Courage – are at the core of what we do.