Administrative Assistant (Bilingual)

The Facilities Group National, a leader in the building maintenance services industry, is currently seeking a motivated administrative assistant to support our staff at a warehouse for an exclusive customer of ours. This customer offers a wide range of transportation services worldwide and operates in more than 3,300 locations. Customer is located in Shelbyville, IN.

Summary

We are looking for an organized and detail-oriented administrative assistant to support our team. The administrative assistant will work closely with the site manager and other site staff to assist in day-to-day administrative operations. They will assist new employees with onboarding and training, handle office records, and respond to client or employee inquiries. The ideal candidate will be English/ Spanish bilingual and have prior administrative assistant experience.

This is an in-office position located in a distribution warehouse in Shelbyville, IN. This position reports directly to the Site Manager.

Administrative Assistant Responsibilities/Duties

• Answer calls, emails, and other correspondence in a timely and professional manner.
• Maintain and organize office files, records, and documents.
• Manage office supplies and help place orders when necessary.
• Handle basic bookkeeping tasks, such as employee hourly reports and employee timecards.
• Assist with employee onboarding, orientation, and training sessions.
• Support supervisor with administrative tasks as needed.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Maintain confidentiality and handle sensitive information with discretion.
• Perform other duties and projects as assigned.

Administrative Assistant Qualifications

• 1 year(s) of administrative assistant, office assistant, front desk, or other similar experience. (required)
• English/ Spanish Bilingual is a plus.
• Computer proficiency and experience using MS Office 365 (Word, Excel, Outlook, PowerPoint, Teams, SharePoint). (required)
• Must possess a positive attitude and work well with other team members.
• Must be able to work unsupervised.
• Must have good verbal and written communication skills.
• Must be able to follow direction and ask questions for clarification, if needed
• Authorized to work in the U.S. – We Use E-Verify

Administrative Assistant Compensation & Benefits:

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance

**The Facilities Group National is committed to fostering, cultivating, and preserving a culture of diversity and inclusion. We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Our commitment extends beyond preventing discrimination and harassment; it’s about creating an environment where diverse backgrounds and perspectives are valued. We believe in the power of our people, the ideas they bring, and what we can accomplish together.

***Consistent with the Americans with Disabilities Act (ADA), all state & federal requirements, it is the policy of The Facilities Group National to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The Facilities Group National also provides reasonable accommodations as required under the Pregnant Workers Fairness Act (PWFA) for limitations related to pregnancy, childbirth, or related medical conditions. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact the HR Business Services Center 813-771-7078.