What are the responsibilities and job description for the Accounts Payable Clerk position at The Fedcap Group?
Position Summary:
The Accounts Payable Clerk is responsible for providing administrative support, including but not limited to reviewing and processing all incoming invoices and internal check requests received for payment(s) and prepares checks for vendors/department heads.
What it means to work at Fedcap
Fedcap is not just an amazing place to work, it’s a place that provides services that changes the lives of those individual’s misfortunate with barriers. We help individuals move towards economic independence as valued members of the workplace and their communities. Fedcap was one of the first vocational rehabilitation programs for the physically disabled in the United States and has broadened its services since its inception. Expect to be a part of something bigger, an organization that started in 1935 by 3 WWI veterans who came home from war and couldn’t find work because of their injuries, and now, we are a vibrant growing organization, where the opportunities are endless. Fedcap employees take pride in their work, enrich the lives of others and are a part of a team that makes a difference every day and provides the “Power of Possible.”
The Fedcap Group (www.fedcap.org) is comprised of top tier nonprofit organizations located throughout the United States and the UK. We serve over 320,000 people annually. Our goal is to change the world.
Essential Job Functions:
• Review invoices against Oracle records and resolve any discrepancies found prior to processing.
• Checks accuracy of invoice totals and invoice contents against purchase orders.
• Contacts vendors & internal program partners in the event of any discrepancies between the invoice and the purchase order.
• Enters voucher information into the Oracle System for each transaction.
• Prints checks and matches invoices to ensure correct payments.
• Mails all checks with the proper documentation and follows proper payment procedure for each vendor.
• Responds to staff and vendor inquiries concerning payment status of invoices.
• Maintains vendor file on the Oracle Accounting System in accordance with departmental procedures entering changes, additions, and deletions.
• Maintains regular attendance and punctuality.
• Perform monthly bank reconciliation of associated AP bank accounts
• Assist in month end invoice entry and accrual reporting for unentered invoices.
• Perform other related duties as assigned. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities.
Education and Experience:
• High School Diploma or equivalent.
• Four (4) years prior experience in all aspects of accounts payable required plus knowledge of computerized accounts payable systems (preferably Oracle).
Knowledge, Skills and Abilities:
• Demonstrable knowledge of
o mission, vision and goals of The Fedcap Group and execution of relevant policies and procedures
o strong organizational, administration, presentation, and communication skills (both verbal and
written).
o and ability to use a computer and work in a windows software environment; using Microsoft Word
and Excel and the Oracle System.
• Demonstrable ability to
o follow Agency and department policies and procedures.
o produce accurate work and attention to detail.
o persevere in order to reconcile an accounting related problem.
o work independently without constant supervision.
o handle repetitious work, i.e. recurring cycle of work.
Compensation:$25/hr
Salary : $25
