What are the responsibilities and job description for the Accounts Payable Clerk position at Touro University New York?
Overview
As the Accounts Payable Clerk responsibilities include maintaining the regular accounting duties for payables. The main responsibilities of an Accounts Payable Clerk include acquiring and processing invoices, assisting in the reconciliation of accounts, and paying or receiving payment from vendors and customers. Completing payments and controlling expenses by receiving, processing, verifying, and reconciling invoices. Ensuring outstanding balances are updated with credit memos that are due. Paying employees by receiving and verifying expense reports using company-specific accounting software. Verifying vendor accounts by reconciling monthly statements and related transactions. Maintaining historical records of all invoices, reports, receipts, and checks by saving documents properly on the network. Assisting other departments with equipment or product purchases, tracking assets and accounts for acquisition. Confirming subcontractor billed working hours, bonuses, and projects.
Responsibilities
- Process monthly recurring payments: Service agreements, leases, etc.
- Reconcile monthly Credit Card Statements
- Invoice Purchase Orders in Unimarket E-Procurement System
- Match appropriate documents (invoices-Purchase Orders, invoice-check supporting documents-wires)
- Ensure invoices are appropriately approved, coded, and processed for payment
- Resolve open issues such as missing approvals, PO's not matching or not existing, inconsistencies between invoices and receipt documents, and vendor questions including review of vendor statements
- Input data into the Accounts Payable system (create system invoices)
- Maintain schedules for recurring monthly payments
- Monitor the open invoices for payment (by payment due date)
- Assist with an Annual Audit.
- Assist in obtaining necessary bids when required.
- Assist in obtaining necessary agreements when required.
- Assist in audit of purchasing history.
Possibility of Flexible Work Arrangements including remote work opportunities
Qualifications
Education/ Experience
- High School Diploma required
Knowledge/ Skills/ Abilities
- Strong organizational skills
- Ability to work independently and prioritize the workload
- Ability to problem solve
- Some knowledge of Microsoft Office Suite including Word, Excel, & Outlook
- Ability to work in a Main-frame computer environment
Physical Demands
- Extensive time sitting and standing
- Comprehensive time typing/inputting data
- Able to lift to 15 lbs.
- This position requires compliance with Touro's Vaccine Mandate policy
Maximum Salary
USD $26,500.00/Yr.Minimum Salary
USD $21,200.00/Yr.Salary : $21,200 - $26,500
