Accounts Payable Manager

Who We Are

The First State Bank has remained committed to serving its customers and communities for over 65 years. We pride ourselves in offering innovative products with the same great service our customers have come to expect from “The Friendliest Bank Anywhere”. FSB’s footprint has grown to include 13 full-service branches along with our Mortgage Loan Production office. Our vision for continued growth is cemented in staying true to our roots while continuing to add highly motivated, qualified individuals to our already talented team.

Job Summary

The Accounts Payable Manager oversees the bank’s accounts payable operations to ensure accurate, efficient, and compliant processing of invoices, payments, and vendor management. The role involves managing a team, implementing best practices, and ensuring adherence to internal controls and regulatory standards within the financial services industry.

Duties and Responsibilities

• Supervise, train, and mentor the accounts payable team
• Assign tasks, set performance goals, and conduct performance evaluations
• Oversee daily processing of invoices, payments, and expense reimbursements
• Demonstrate a thorough understanding of all payment types within the accounts payable process, leveraging this understanding to identify opportunities for process improvement
• Ensure timely and accurate disbursements for all payment types
• Ensure compliance with regulatory requirements, bank policies, and GAAP standards
• Collaborate with internal and external auditors during reviews and audits
• Prepare and analyze accounts payable reports, including ageing reports and payment summaries
• Recommend process improvements to reduce costs and enhance efficiency
• Create, maintain, and update vendor records within the Accounts Payable platform
• Maintain vendor relationships and assist in payment-related inquiries and discrepancies
• Work closely with bank staff or bank managers to align processes and resolve discrepancies
• Monitor accounts payable workflows to identify and opportunities for system enhancements based on organization needs and industry best practices
• Oversee the implementation, maintenance, and improvement of products, services, and processes within the accounts payable function
• Support month-end and year-end closing activities
• Assist with budget preparation and vendor cost management strategies
• Perform secondary duties as assigned

Education/Experience

• High School diploma or GED required; Associate’s or Bachelor’s from an accredited college or university preferred
• Banking or financial services industry experience required
• Prior Accounts Payable experience with at least 2-3 years in a managerial or supervisory role highly preferred

Knowledge, Skills, and abilities

• This position is based in a corporate banking office with periodic travel required to support business operations or attend meetings and events. The role may require extended hours during the month-end and year-end close periods and/or when addressing critical deadline
• A smartphone capable of supporting multi-factor authentication (MFA) apps or SMS-based authentication may be required for secure system access
• Strong understanding of payment methods, including ACH, wire transfers, and checks
• Strong understanding of accounts payable processes, controls, and compliance standards
• Strong communication skills, both written and verbal, with the ability to interact effectively with vendors and internal stakeholders