What are the responsibilities and job description for the Office Systems Specialist position at The Florida Bar?
Office Systems Specialist #1189
Administration | Office Systems
Salary range: $32,791.97-$36,890.00. | Excellent benefits package including employer paid pension contribution | Employees of The Florida Bar are eligible to apply for the Public Service Loan Forgiveness Program (PSLF)
Summary Function: The OS Specialist supports The Florida Bar staff by providing document preparation, data processing, merge reports and MemberNation event setup.
Required minimum education: High School Diploma (or its equivalency).
Required minimum professional work experience: Three (3) years of computer software experience, specifically in MS Word and experience working in an office environment.
Required licensure certification(s): Microsoft Office Specialist Certification is preferred (expert level for Word and Excel).
Essential Duties and Responsibilities:
Work with various databases (MemberNation, Excel and Access), manipulating data between them. Maintain specific Access databases for staff. Select existing MemberNation report or Access query, based on required data from Bar master membership or other Bar-related files. Choose appropriate file format to accommodate anticipated report outcome. Make subset and sort selections and output data to appropriate source.
Review pre-existing MS Word merge program to ensure report outcome, modifying as necessary. Connect the merge program to appropriate database, whether MemberNation, Excel or Access, to produce reports, mass mailings, envelopes, labels, etc.
Assist in preparing materials to satisfy ADA requirements and troubleshoot problems in Adobe Acrobat Pro XI to meet compliance. Design basic Adobe Acrobat Pro XI fill-in forms.
Prepare preface materials for Continuing Legal Education courses, as well as assist in the preparation of the chapters via Adobe Acrobat XI Pro.
Process pre-existing form letters for various departments throughout the Bar, via MS Word data merge processes
Provide data lists to the desktop publishing staff for their use in creating certificates, name badges, tent cards, etc., utilizing MS Word data merge process.
Other duties as assigned.
Knowledge of:
- Correct grammar, spelling and punctuation
- Professional office equipment (e.g., multiple printers, scanners
- including flat-bed graphic scanner, etc.)
- MS Access or similar database
- MS PowerPoint
- Paint/PhotoShop
- MS Excel
- Adobe Acrobat Pro
- MemberNation
Skilled in:
- Database functions
- Working with database query (i.e., select correct query, make appropriate subset selections,
output to appropriate data source, etc.)
- MS Word (expert), most especially MS Query and data merge functions
- Proofing
Ability to:
- Type sixty (60) correct words per minute
- Organize and prioritize work
- Pay attention to detail
- Operate standard office equipment
- Communicate effectively and professionally, both verbally and in writing
- Tactfully manage difficult situations
- Consistently provide an excellent service-oriented attitude
- Demonstrate initiative in group projects and individual settings
- Operate well under pressure and in a team atmosphere
- Learn new computer programs
- Create ADA compliant forms and documents using Adobe
- Sit for long periods of time, hear and converse over the telephone, and key/work frequently on a
computer.
- Lift 5 to 10 lbs.
Additional information: Skilled in Adobe Acrobat Pro XI is highly preferred.
Please notify HR, in advance, if you need reasonable accommodations to participate in the employment process.
EOE. This organization participates in E-Verify. Position is open until filled. Non-Exempt position.
This position is in Tallahassee, Florida and is not a remote position.
Salary : $32,792 - $36,890
