Medical Records Coordinator

Medical Records/ AP/ Payroll-HR

Job Type: Full-time

Job Summary

The Gardens, a skilled nursing facility in Colorado Springs, CO, is seeking a detail-oriented and organized Medical Records Coordinator who will also manage Accounts Payable (AP), Payroll, and HR-related tasks. This role is essential to ensuring the accuracy of resident medical records while also handling critical administrative functions such as payroll processing, onboarding, and compliance. The ideal candidate is highly organized, proficient in record-keeping, and has experience in healthcare administration.

Medical Records Coordination

• Maintain, organize, and update resident medical records in compliance with federal, state, and facility regulations.
• Ensure medical records are accurate, confidential, and readily accessible to authorized personnel.
• Audit and track documentation for completeness and compliance.
• Coordinate the transfer and discharge of medical records when necessary.
• Assist with annual and state surveys, ensuring compliance with documentation requirements.

Payroll & Accounts Payable (AP) & HR

• Process bi-weekly payroll, ensuring accuracy in hours worked, benefits deductions, and compliance with wage laws.
• Review timekeeping records and resolve payroll discrepancies.
• Manage accounts payable, including invoice processing, vendor payments, and reconciliation.
• Maintain organized financial records and assist with audits as needed.
• Oversee the onboarding process for new hires, including background checks, required paperwork, and orientation.
• Verify and track employee licenses and certifications, ensuring compliance with state and federal regulations.
• Maintain up-to-date employee personnel files, including disciplinary actions, evaluations, and training records.
• Support benefits administration, assisting employees with enrollment and updates.

Qualifications

• Experience: Minimum of 1-2 years in medical records, payroll, HR, or SNF Industry experience preferred.
• Strong attention to detail and organizational skills.
• Proficiency in PointClickCare (PCC)
• Proficiency in payroll and HR software, ADP Workforce Now and Workforce Manager preferred.

The Gardens is an EOE

Job Type: Full-time

Pay: $19.04 - $23.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to Commute:

• Colorado Springs, CO 80904 (Required)

Work Location: In person

Salary : $19 - $23