Accounts Payable Specialist

COMPANY DESCRIPTION

For over 80 years The Gerson Company has proudly served the retail industry as the leading provider of seasonal, home décor, and gift products across multiple company owned brands. Headquartered just outside of Kansas City, we are dedicated to delivering innovative products to our retail partners worldwide. Visit our website to learn more about our brands.

ROLE DESCRIPTION

This is a full-time on-site role for an Accounts Payable Specialist at The Gerson Companies in Olathe, KS. The Accounts Payable Specialist will be responsible for handling expense reports, journal entries, and utilizing analytical skills in finance and accounting.

KEY JOB DUTIES

• Collaborate closely with the Controller and General Accountant to analyze and reconcile vendor statements, ensuring accuracy and compliance. 
• Effectively issue commission payments and print checks in accordance with established company policies and procedures. 
• Ensure accurate and timely entry and payment of local freight bills, contributing to smooth operational processes. 
• Manage the printing and mailing of checks, maintaining an organized check log in SharePoint for transparent record-keeping. 
• Generate a monthly voided check report, playing a key role in ensuring the integrity of financial transactions for auditing purposes. 
• Track, request, and update vendor forms and W9s, keeping records updated in SharePoint for regulatory compliance. 
• Prepare a comprehensive monthly list of recurring vendors, facilitating seamless vendor management. 
• Handle monthly credit card payments with meticulous attention to proper documentation and adherence to financial guidelines. 
• Process incoming invoices and utility bills with precision and timeliness, maintaining accurate financial records. 
• Receive, process, and verify supplier invoices, ensuring all transactions are accurately reflected. 
• Regularly reconcile accounts payable vouchers, contributing to accurate financial statements and reporting. 
• Resolve discrepancies in purchase orders, invoices, or payments, ensuring financial accuracy and adherence to procedures. 

BASIC QUALIFICATIONS (required for consideration)

• Bachelor’s degree in business or related field and/or equivalent experience
• NetSuite expertise a plus
• Experience in Accounts Payable or related field
• Excellent communication skills, written and verbal, coupled with strong organizational planning and exceptional interpersonal skills
• Strong proficiency in MS Office applications - specific to power point, excel, word

PREFERRED QUALIFICATIONS (optimal):

• Strategic agility – ability to continuously adjust and adapt direction due to changing circumstances
• Significant experience in a fast paced, dynamic environment
• Strong team player who is also self-directed, ability to work independently and not afraid to seek direction when needed