Accounts Payable/Accounts Receivable Specialist

Join Our Team as an Accounts Payable & Accounts Receivable Specialist!

Are you a numbers whiz with a knack for organization and a passion for making things run smoothly? At Complete Legal, we’re looking for an AP/AR Specialist who’s ready to dive into the heart of our financial operations and help keep our business moving forward.

In this dynamic role, you'll be responsible for managing the ins and outs of our daily financial transactions—from processing vendor invoices to ensuring timely and accurate client billing and collections. But that's not all—this position goes beyond the numbers. You'll also play a vital role in supporting our office operations by answering phones, managing supplies, and jumping in on key administrative tasks.

We’re looking for someone who’s not only detail-driven and organized, but also enthusiastic, proactive, and ready to be part of a collaborative, fast-paced team. If you love balancing spreadsheets as much as you love working with people, this is the opportunity for you.

Please submit your resume and fill out this CI survey; it only takes 5-10 minutes:https://go.cultureindex.com/p/tG6h7ixpiRTfDDtL2Q

Key Responsibilities

Accounts Payable (AP)

• Process vendor invoices accurately and in a timely manner
• Reconcile company credit cards and process expense reports
• Ensure proper approvals for payments and maintain accurate records
• Reconcile vendor statements and resolve discrepancies
• Prepare and process check runs, ACH payments, and wire transfers
• Maintain vendor files and ensure compliance with company policies

Accounts Receivable (AR)

• Generate and send client invoices according to billing schedules
• Monitor accounts receivable aging and follow up on outstanding invoices
• Process customer payments and apply them to the correct accounts
• Work with clients to resolve billing discrepancies or payment issues
• Assist in preparing financial reports related to receivables

Administrative Support

• Answer and direct incoming phone calls in a professional manner
• Order office supplies and maintain inventory levels
• Assist with scheduling meetings and organizing company events
• Provide general administrative support to the accounting team and other departments as needed

Qualifications & Skills

• 2 years in an AP/AR or bookkeeping role; administrative experience is a plus
• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field (or equivalent experience) preferred.
• Proficiency in accounting software (QuickBooks preferred), Bill.com, Microsoft Excel, and other office tools
• Strong organizational skills and attention to detail in financial and administrative tasks
• Excellent verbal and written communication skills for interacting with vendors, clients, and internal teams
• Ability to research and resolve invoice or payment discrepancies independently
• Ability to handle sensitive financial information with discretion

What We Offer

• Competitive salary
• Health, dental, and vision benefits.
• 401(k) with company match.
• Professional development and growth opportunities.

Please submit your resume and fill out this CI survey; it only takes 5-10 minutes:https://go.cultureindex.com/p/tG6h7ixpiRTfDDtL2Q

Job Type: Full-time

Pay: $50,000.00 - $55,000.00 per year

Schedule:

• Day shift

Work Location: In person

Salary : $50,000 - $55,000