Accounts Payable & Accounts Receivable Specialist

The Accounts Payable & Accounts Receivable Specialist plays a key role in Complete Legal’s accounting operations. This position is responsible for handling the day-to-day financial transactions of the company, including entering vendor invoices and accurate billing and collection of client payments. In addition to AP/AR responsibilities, this team member supports general office functions by answering phones, ordering supplies, and assisting with administrative tasks. This is a great opportunity for someone who is organized, detail-oriented, and thrives in a collaborative, fast-paced environment.

Key Responsibilities 

Accounts Payable (AP) 

• Process vendor invoices accurately and in a timely manner 
• Reconcile company credit cards and process expense reports  
• Ensure proper approvals for payments and maintain accurate records 
• Reconcile vendor statements and resolve discrepancies 
• Prepare and process check runs, ACH payments, and wire transfers 
• Maintain vendor files and ensure compliance with company policies 

Accounts Receivable (AR) 

• Generate and send client invoices according to billing schedules 
• Monitor accounts receivable aging and follow up on outstanding invoices 
• Process customer payments and apply them to the correct accounts 
• Work with clients to resolve billing discrepancies or payment issues 
• Assist in preparing financial reports related to receivables 

Administrative Support 

• Answer and direct incoming phone calls in a professional manner 
• Order office supplies and maintain inventory levels 
• Assist with scheduling meetings and organizing company events 
• Provide general administrative support to the accounting team and other departments as needed 

Qualifications & Skills 

• 2 years in an AP/AR or bookkeeping role; administrative experience is a plus 
• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field (or equivalent experience) preferred. 
• Proficiency in accounting software (QuickBooks preferred), Bill.com, Microsoft Excel, and other office tools 
• Strong organizational skills and attention to detail in financial and administrative tasks 
• Excellent verbal and written communication skills for interacting with vendors, clients, and internal teams 
• Ability to research and resolve invoice or payment discrepancies independently 
• Ability to handle sensitive financial information with discretion 

What We Offer 

• Competitive salary 
• Health, dental, and vision benefits. 
• 401(k) with company match. 
• Professional development and growth opportunities.