Sales Coordinator

Assist Sales Managers in the daily sales process including site visit preparations, proposals, contracts, turnovers, and daily management of Group information in Opera. 

Responsibilities

• Report to and work directly with Sales Managers
• Assist with miscellaneous projects assigned by a Sales Manager
• Responsible for sales leads email inbox; review and assign leads to appropriate manager and track accordingly
• Prepare proposals, consisting of creating and editing proposal templates for prospective business
• Preparation for Site visits with client amenities, welcome cards, show rooms, site profiles and any required inter-departmental communication needed to ensure a successful client experience
• Enter space, rates, and rooms in hotel’s database system, Opera
• Updating Opera as changes are made
• Merge and edit contracts with Sales Managers approval to be sent to clients on behalf of the Sales Manager
• Compose turnovers as signed contracts return to the hotel
• Review Opera and confirm that contracts reflect the space and rooms blocked
• Distribution of contracts and turnovers to other departments as necessary
• Create reservation requests on behalf of the Sales Managers
• Provide phone coverage for sales office and ensure clients’ needs are attended addressed

Other Duties/ Responsibilities

No Travel required.

Hours: 40 hours over five day period; typically Monday through Friday: days and times may vary based on need. Must be able to work weekends and holidays when necessary.

Qualifications:

• Previous administrative support experience preferred
• Candidate must be well organized, responsive and have a “Team Player” attitude
• Technical skills a must
• Typing speed of at least 55-60 wpm
• Extensive experience with Microsoft Word and Excel
• Communication skills both written and verbal required
• Professional Appearance/Dress