What are the responsibilities and job description for the Personal/Executive Assistant to Founder & Entrepreneur position at The Grapevine Agency?
West Hollywood, CA
Salary : $100-120K DOE | Full-time, 8-hour day
On-call availability as needed and open to flex, NO clock watchers
A busy founder, entrepreneur, and makeup artist in West Hollywood seeks a highly organized and adaptable Personal / Executive Assistant. You will manage personal and professional tasks, collaborating closely with teams while handling various administrative duties. The role is based at the founder’s brand HQ, Monday to Thursday, with remote work on Fridays and occasional errands from home. Seeking someone who both fashionable and pop culture based but is also ruined and knows how to always be extremely professional.
Key Responsibilities
Manage calendar and schedule meetings to maximize productivity
Coordinate domestic / international travel and create detailed itineraries
Collaborate with brand, PR, and agency teams for seamless communication
Assist in event coordination and ensure timely social deliverables
Align with the EA and CEO on ongoing projects
Handle personal errands and home organization, especially during travel
Arrange gifts / florals and manage PR packages
Occasional airport pickups within work hours
Qualities that are needed
Strong organizational skills with proficiency in Microsoft Office
Clear, timely communication
Passion for the beauty industry and staying updated on trends
Self-starter with flexibility for occasional evening / weekend tasks
Discretion and professionalism in high-profile environments
Experience as a personal / executive assistant preferred
High-profile experience or beauty industry knowledge is a plus
Tech-savvy with scheduling software and Microsoft Office
Valid driver’s license and ability to commute
Ability to work independently and with a team
Benefits
Bonus opportunity
Health benefits and 401(k) with match
Paid leave and holidays
Wellness stipend and summer Fridays
Salary : $100,000 - $120,000
