What are the responsibilities and job description for the Hotel Administrative Assistant position at The Greenbrier Hotel?
Job Overview
The Human Resources Assistant will provide administrative support to the Human Resources team at The Greenbrier Hotel. This role involves a wide range of responsibilities, including answering phones, taking and passing messages, collecting voicemails, and returning calls.
Key Responsibilities:
- Assist Team Members with Human Resources and departmental questions
- Alphabetize filing and file in HR or Benefits files
- Pull terminated files and file in termination year
- Pull terminated Team Member I-9's and file in appropriate file
- Take minutes for HR and grievance meetings
- Perform routine office duties
- Submit IT Help Desk and Engineering Requests
- Set up Zoom meetings when needed
- Generate and assist with mass mailings for the Human Resources Department
- Collect and process change of address forms
- Monitor the Human Resources email and respond in a timely manner
- Distribute mail
- Manage and replenish forms in the Human Resources Lobby
- Proofread documents for accuracy
- Assist all Human Resources Team Members with scheduling meetings and maintains a department master calendar
- LOA tracking for 10-month employment termination
- Process low earnings forms
- Complete and distribute Intra-Hotel Job Bids
- Order office supplies and maintain par levels
- Order funeral flowers
- Coordinate and distribute Fair tickets
- Coordinate sign-up and distribute tickets for Children's Christmas Party
