Director of Operations and Finance

The GrowHaus is seeking a talented Director of Operations and Finance to play a key role in shaping our next chapter by ensuring our internal systems are secure, efficient, and sustainable while we develop our next big project(s) and enhance our programming. Reporting directly to the Executive Director, this role will act as a strategic thought partner and advisor to the ED and Board of Directors by driving our work around risk mitigation, financial planning, and legal compliance.

Ideal candidates:

• Are driven, strategic, and proactive in their approach to overseeing operations, managing teams, and instituting sound financial planning practices
• Are a high-performing leader and experienced people manager who values personal and professional growth and can hit the ground running and learn on the fly while simultaneously applying learned practices and a forward-thinking mindset to enhance the internal structure of the GrowHaus
• Should have a well-rounded background in nonprofit finance and operations, with an ability to support the ED in managing all GrowHaus stakeholders and representing the organization to all external partners
• Must be bilingual (English/Spanish)
• Will be successful if they are highly organized, proactive, flexible, collaborative, grounded, optimistic, and a diplomatic leader with high emotional intelligence
• Are hands-on and lead by example and collaborative inclusion
• Demonstrate strong interpersonal skills, empathetic leadership, and commitment to stewarding a richly diverse culture

ESSENTIAL DUTIES AND RESPONSIBILITIES

Operations 

Ensure operations at all levels of the organization function efficiently and effectively and manage our facilities and new construction projects. This includes, but is not limited to:

• Leading efforts to mitigate risk, manage compliance efforts, and maintain a strategic viewpoint on all regulations, codes, zoning, licenses, and other relevant requirements
• Oversight of and primary point of contact for all general infrastructure operations, including leases, maintenance, permits, and required reporting and filings
• Oversight of contract and vendor management and management of all invoicing
• Oversight of and primary point of contact for all construction and facilities management
• Leading security and safety protocols for all emergency procedures 
• Providing supplemental support for internal IT needs and ensuring staff is adequately trained on all technologies utilized within the organization
• Oversight of all front office operations, including the warehouse and administrative issues related to tech, supplies, equipment, and vehicle maintenance

Finance 

Manage, oversee, and scale internal financial operations and systems to ensure the financial integrity and viability of The GrowHaus. This includes, but is not limited to:

• Development and oversight of the annual, quarterly, and monthly financial calendar
• Leading the annual audit process
• Leading and oversight of the annual budgeting process, regular budget reconciliation, and the budget development process within each department
• Preparation of regular budget and financial reports that include modeling of multi-year and reimbursable grants, forecasting of future grant needs, and analysis of relevant trends and impact
• The ability to explain complex financial information to non-finance individuals
• Building out and oversight of the entire grant tracking process within each department, including grant allocations, compliance, invoicing, financial reporting requirements, personnel management, and inter- and intra-department communications
• Management of internal bookkeeping processes and liaison with staff managers and our external accounting team to ensure the grant tracking process is accurate and compliant
• Management of payroll processing and time cards
• Oversight of the annual state charitable compliance process
• Point of contact for the Board Treasurer and staff liaison for the Board’s Finance Committee

Human Resources and Personnel Management 

Support the GrowHaus staff and staffing needs as a steward of the organization’s mission, goals, and culture to ensure compliance, stay current on changing regulations, and manage associated financial planning requirements. This includes, but is not limited to:

• Monitoring of local, state, and federal regulations to ensure compliance with all applicable laws and regulations and apply changes and updates when necessary
• Ensuring fair, equitable, and transparent employment and compensation practices are in place
• Development, refinement, and upkeep of all HR policies, processes, and manuals, including the employee handbook; standardized processes in staff hiring, training, onboarding, and offboarding systems; the performance management system, including proper performance evaluations and documentation; and the staff professional development system and relevant training programs
• Management and oversight of all employee benefits
• Support of The GrowHaus’s strategic plan by developing and managing systems to monitor progress, define and address gap areas, assess and monitor teamwork plans, measure goals, and manage quarterly check-ins within each department
• Ensuring successful internal communications across the organization
• Planning of staff meetings and appreciation events

REQUIRED KNOWLEDGE AND ABILITIES

The ideal candidate is committed to advancing The GrowHaus’s mission and strategic goals. In addition, you should have:

• A collaborative leadership style that encompasses learned practices and applied successes with new opportunities to grow and develop as an executive
• A forward-thinking approach to establishing and managing systems and best practices
• A firm, consistent, hands-on approach and attention to detail
• An organized work style, with the ability to follow through on work assignments independently
• A collaborative and inclusive approach to problem-solving
• Strong interpersonal skills, including an ability to navigate and resolve conflict in a manner that values and respects relationships
• The ability to manage various tasks, requests, and inquiries in an efficient and timely manner
• The ability to adhere to internal policies and exercise sound judgment in maintaining confidentiality of all organizational information
• A commitment to anti-racism and all forms of equity, both internally in our organization and externally in the communities that we serve

REQUIRED SKILLS AND QUALIFICATIONS 

• Fluent bilingual communicator (English/Spanish), both written and oral 
• 7 professional experience in finance, accounting, or business administration, preferably in the nonprofit sector
• 5 years in a leadership role or independently leading a business function as a financial manager
• Working knowledge of GAAP accounting principles and practices is a must
• Experience leading and coordinating annual audits, documentation, and preparation
• Experience with grant management, compliance, and financial reporting, especially among various departments and groups of stakeholders
• Demonstrated experience in personnel management and human resources
• Experience managing and directly contributing to the success of complex, multi-department operations
• Comfort and experience with Google Workplace administration for a mid-size organization, along with the ability to learn or onboard other technologies that contribute to the functioning of a multi-faceted nonprofit organization

COMPENSATION AND BENEFITS

This a full-time, exempt position with a salary range of $93,000-$110,000 per year. Compensation is based on verifiable experience and qualifications. Benefits include full medical coverage, FAMLI, retirement savings plan, competitive PTO (three weeks vacation plus one week sick leave), generous company holidays, and continuous professional development opportunities. The majority of this job will take place onsite at our Denver location. A flexible work schedule to accommodate remote work is available as necessary and only upon request.

The GrowHaus is an equal opportunity employer dedicated to a policy of non-discrimination and equal opportunity for all employees and qualified applicants. People with disabilities, people of color, indigenous people, and LGBTQ candidates are strongly encouraged to apply. Fluency in Spanish is required.

The applicant should be comfortable regularly lifting and moving items weighing up to 75 pounds and operating heavy machinery.

APPLICATION PROCESS AND TIMELINE

The GrowHaus has engaged an external firm, Cappelli, to assist us with this search for this role. Please email your cover letter, resume, and three references to meegan@CappelliLLC.com with the subject line “Director of Operations and Finance”. In your letter, please tell us why you are interested in joining The GrowHaus team, your personal alignment with our mission, and your professional and personal experience with nonprofit organizations. 

The interview process will be ongoing until the position is filled.

The GrowHaus Policy on the Use of AI for Job Application Materials

Authenticity and integrity are central to the GrowHaus hiring process. While we recognize that AI tools may be used to create application materials such as résumés and cover letters, transparency is essential. Applicants are required to disclose whether AI tools were used to prepare their materials. The only exception to this requirement is for applicants using AI as an accessibility support due to a disability; in such cases, disclosure is at your discretion. We respect and fully support accessibility needs.

Application materials must truthfully reflect your skills, experiences, and achievements. The use of AI must not lead to misrepresentation or inaccuracies in your submission. We seek authenticity because AI cannot replace the value of genuine human input.

The GrowHaus is committed to an inclusive and accessible hiring process for all applicants. If you require any accommodations during the application process, please contact meegan@CappelliLLC.com.