What are the responsibilities and job description for the Administrative Assistant position at The Gulf?
Statement of Purpose:
Our Administrative Assistant supports day-to-day operations of the restaurant. The Administrative Assistant provides support for daily check-outs of restaurant personnel, supporting recruiting processes, supporting accounting processes, and answering general employee questions.
ESSENTIAL FUNCTIONS
Our Administrative Assistant upholds The Gulf's Mission, Vision, and policies, procedures, and guidelines while performing all duties.
AVERAGE % OF TIME
50% General restaurant support. Maintain office supply inventory and order as appropriate. Maintain lost and found, including credit cards, with logs and destruction as appropriate. At the direction of managers, adjust employee clocking times for the prior day and price adjustments in Aloha. Data entry for employee availability, invoices, and other information into Restaurant365. Disburse announcements to staff. Daily check outs.
25% General employee support. Distributing paychecks and tip outs. As directed by managers, print employment applications, schedule interviews and update application disposition. Enter new employee and separation data into Aloha. HR support. Enter new hires, changes and terminations into HRIS. E verify new hires. Maintain employee files. Respond to employee inquiries. Communicate with applicants and schedule interviews. Answer general questions, including employee registration and use of ADP.
25% General administrative/payroll support. Answering restaurant phone, responding to voice and e-mail messages. Ensure the office is clean and organized. Maintain payroll files. Gather relevant data for payroll process. Respond to payroll, W-2 and related inquiries. Other duties as assigned.
Qualifications and Knowledge
Position Characteristics:
Talented and motivated to enjoy the fun in work while working hard to achieve great things.
Confident and professional to communicate both internally and externally, while being composed and driven to ensure that plans stay on track
Maintain high level of confidentiality at all times
Qualifications and Knowledge
2 years related experience
HRIS experience, preferably using ADP
Restaurant365 experience
Working knowledge of Excel
Strong verbal and written communication skills
Basic knowledge of employment laws
Excellent organizational skills
Education and Experience:
High school or equivalent education or equivalent education and/or experience required
Associates degree in related field preferred
Other:
Work is performed in a restaurant office setting, primarily sitting using a computer and telephone.
GULFOB
