Full Charge Bookkeepper

Job Summary:

We are seeking a detail-oriented and highly organized Full-Charge Bookkeeper with Nonprofit and Grant Management expertise to join our nonprofit organization. This role is critical to ensuring accurate financial management, compliance, and accountability for grant funding and donor contributions. The ideal candidate will have extensive bookkeeping experience, a deep understanding of nonprofit accounting, and the ability to manage grant finances effectively. Additionally, they should be proactive in identifying financial efficiencies, possess strong analytical skills, and demonstrate a commitment to upholding the organization’s mission and values.

Essential Duties:

Bookkeeping and Accounting:

• Maintain accurate and up-to-date financial records, including accounts payable, accounts receivable, and the general ledger.
• Prepare monthly, quarterly, and annual financial statements (balance sheets, income statements, and cash flow reports).
• Perform regular bank and credit card reconciliations.
• Oversee payroll processing and ensure compliance with payroll tax requirements.
• Track restricted and unrestricted funds in accordance with nonprofit accounting standards.
• Maintain comprehensive and accurate documentation of all financial transactions.
• Assist in forecasting and budget preparation to support strategic financial planning.

Grant Management:

• Manage financial aspects of grants, including budgeting, tracking expenses, and ensuring compliance with funding requirements.
• Prepare financial reports for grantors, ensuring timely and accurate submissions.
• Monitor grant spend-downs and ensure funds are used in accordance with grant terms.
• Work closely with program staff to align grant budgets with organizational priorities.
• Maintain detailed financial records of grant activities for reporting and audit purposes.
• Assist with grant applications by providing necessary financial data and projections.

Compliance and Reporting:

• Ensure compliance with nonprofit financial regulations, including IRS and GAAP requirements.
• Coordinate with external auditors during annual audits and provide necessary documentation.
• Assist with filing annual nonprofit tax returns (e.g., Form 990) and ensure timely submissions.
• Stay informed of changes in financial regulations and nonprofit compliance requirements.
• Implement internal controls to safeguard the organization’s financial assets and prevent fraud.

Collaboration and Support:

• Work closely with the Executive Director, program managers, and grant writers to develop budgets and financial projections.
• Support the fundraising team by tracking donor contributions and preparing acknowledgment letters for tax purposes.
• Provide financial insights to leadership to support strategic decision-making.
• Collaborate with department heads to improve financial efficiency and cost-effectiveness.
• Train and guide staff on financial policies and best practices where applicable.
• Maintain and improve financial policies and procedures to enhance operational efficiency.
• Oversee financial aspects of vendor contracts and purchasing agreements.
• Perform other financial or administrative tasks as assigned to support organizational needs.
• Assist in the implementation of new financial management systems and processes.

Qualifications:

Education and Experience:

• Bachelor’s degree in Accounting, Finance, or a related field (preferred).
• Minimum of 3–5 years of experience as a full-charge bookkeeper, preferably in a nonprofit organization.
• Experience with grant management and reporting is required.
• Experience working in financial management for mission-driven organizations is a plus.

Skills and Competencies:

• Proficiency in accounting software (e.g., QuickBooks Nonprofit, Sage Intacct) and Microsoft Excel.
• Strong knowledge of nonprofit accounting principles, including fund accounting.
• Exceptional attention to detail and organizational skills.
• Ability to manage multiple tasks, meet deadlines, and work independently.
• Strong communication and interpersonal skills.
• Ability to analyze financial data and present key insights to leadership.
• Experience in creating financial dashboards and visual reporting tools is a plus.

Preferred Qualifications:

• Experience preparing for and participating in nonprofit audits.
• Familiarity with federal grants (e.g., SAM.gov, reporting on GMS, or other grant platforms).
• Understanding of donor management systems (e.g., Bloomerang, DonorPerfect).
• Strong knowledge of financial software integration and automation tools.
• Certified Nonprofit Accounting Professional (CNAP) certification is a plus.

Compensation and Benefits:

• Competitive salary, commensurate with experience.
• Health, dental, and vision benefits.
• Paid time off and holidays.
• Professional development opportunities.
• 401(k) or retirement savings plan options.
• Flexible work arrangements, including hybrid remote work opportunities when applicable.
• Supportive and mission-driven work environment.

Certifications:

• Drug Screen
• Live Scan

Work Environment:

This position is primarily office-based but may involve occasional remote work. Candidates should be comfortable working in a collaborative nonprofit environment focused on community impact and mission-driven work. This role may require occasional travel for financial training, grant-related meetings, or site visits.

Salary : $25 - $28