Project Accounting Representative

Overview

In this role, you will be responsible for processing invoices and subcontractor requisitions for payment by established policies and procedures. You will also be responsible for the entry of owner billings into the accounting system by establishing policies and procedures.

Job Responsibilities:

• Obtain proper approval on invoices and requisitions and accurately enter data on a timely basis into the accounting system
• Obtain owner invoices from the project manager and ensure accurate entry of data on a timely basis into the accounting system
• Enter all subcontracts and purchase orders into the accounting system and ensure all forms have been properly executed Communicate any deficiencies to project management
• Obtain insurance certificates from subcontractors and ensure proper coverages. Communicate with vendors when insurance coverages expire and obtain new certificates. Communicate the need for waivers for inadequate coverage to project management
• Maintain detail of insurance coverages through the contract log of the accounting system
• Maintain detail of subcontractor notices through the contract log of the accounting system
• Obtain appropriate progress and final lien waivers from vendors before payment
• Communicating the need for additional cost codes to project management
• Identify vendor disputes and forward them to project management for resolution
• Prepare for and assist in audits when required
• Prepare voucher package for jobs as required
• Prepares retainage vouchers and obtains approvals upon notification of job closeout from project management
• Perform other tasks as assigned by the Project Accounting Manager

Education/Experience:

• Two-year business or accounting degree or equivalent combination of training and experience

Specific Knowledge, Skills, License, Certifications:

• Basic understanding of accounting and auditing procedures and techniques
• Knowledge of construction industry procedures related to accounts payable processing
• Excellent interpersonal skills and the ability to work as a team player
• Proficiency with Word and Excel applications
• Ability to communicate effectively, both orally and in writing

At Haskell, we offer a comprehensive benefits package, including health insurance, retirement plans, professional development opportunities, and more. Join us and be part of a team where your contributions make a difference.

Environmental Factors and/or Physical Requirements:

While performing the duties of this job, this position is required to have ordinary ambulatory skills sufficient to visit other locations; and the ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-50 pounds. Requires good hand-eye coordination, and arm, hand, and finger dexterity, including the ability to grasp, and visual acuity to use a keyboard, operate equipment and read application/form information. The associate frequently is required to sit, reach with hands and arms, talk, and hear.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability, or protected veteran status.

Haskell will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990 and the Americans with Disabilities Act Amendments Act of 2008. The job description will be reviewed periodically as duties and responsibilities change with business necessities. Essential and marginal job functions are subject to modification.

Haskell is a Drug-Free Workplace.

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