Accounts Payable

Purpose of Position:

Perform accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions.

Educational Requirements:

• High school graduate or GED equivalent.
• Degree in Business or Accounting preferred or over three years of position-related experience.

Experience and Background:

• Minimum of 1-3 years related experience preferred.
• Knowledge and experience with high-volume accounts payable.
• Knowledge of general accounting procedures.
• Experience with Microsoft Great Plains preferred.

Certificates, Licenses and Requirements:

• Valid State ID, Driver’s License or government-issued ID.
• Ability to lift & carry up to 50 pounds as required
• Perform the physical functions of routine walking, standing, bending and reaching as required.
• Must pass a pre-hire drug test, breath-alcohol test, occupational fitness test, computer-based testing and background check.
• Must have excellent computer skills, and proficient in Microsoft Excel, Word, Power Point and Outlook is required.
• Must be able to multi-task.
• Enjoys working with people; must be friendly, helpful, patient ability to work as part of a team.
• Excellent customer service skills.
• Must stay calm in difficult and stressful conditions.
• Ability to analyze and interpret general business policies and procedures.
• Good communication skills, ability to speak, read and write English.
• Must be detailed orientated.
• Ability to adhere to strict policy and procedures per company and OSHA requirements.

Essential Functions:

The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification. Shown are duties intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

• Review and verify invoices and check requests
• Code invoices and/or verify coding using PO system
• Enter invoices into accounting software
• Prepare and perform check runs
• Manually record electronic/wire payments to vendor accounts
• Sort and match invoices with corresponding internal purchase orders and/or packing slips
• Correspond with vendors and respond to inquiries in a timely and professional manner
• Research and resolve invoice discrepancies and issues
• Maintain vendor files both electronically (scan invoices, check copies and backup) and paper files
• Reconcile monthly vendor statements
• Provide supporting documentation for audits
• Update W-9s and process annual 1099s
• Assist in other work areas/task as required.