Project Coordinator - Commercial Construction - Procore experience a must

Description

Project Coordinator - Special Projects

Company Overview:

The Haynes Group, Inc. is a family-owned, full service commercial construction company headquartered in West Bridgewater, Massachusetts and cover a large regional footprint in the Northeast. Through our commitment to customer experience, our firm has been able to offer the complete solution to clients since 2001. Our services include Tenant Improvements, Design-Build, Commercial Construction and Service & Maintenance across all market sectors.

Reports To:

The Project Coordinator will report to the Project Manager, Special Projects.

Position Summary:

It is the responsibility of the Project Coordinator to carry out project duties as established by the Project Manager. Subcontractor administration is key to the role as it relates to proposal planning, project preconstruction, set-up, execution, and close-out. Specifically, it is the role of the Project Coordinator to initiate requests for proposals, manage submittal process and approval, audit invoice for accuracy and completion, enter and audit Committed costs in Sage, monitor sub payments against commitments and notify the Project Manager of any issues.

Requirements

Responsibilities:

· Support the overall management direction on assigned projects.

· Elicit quality time management skills to assist in balancing the needs of multiple projects with a focus on client relations, schedule, budget, and quality.

· Establish and maintain effective and harmonious working relationships with all individuals involved in the project, with a specific focus on the subcontractor relationships. 

· Establish and manage the project schedule. Schedule to include dates and times for Owner/Client decisions, availability of design information, procurement of materials and subcontracts, lead times for fabrication and field installation, etc. 

· Maintain daily contact with the superintendents on your project(s) to stay informed on project milestones and challenges.

· Assist in coordinating the functions of estimating, scheduling, purchasing, accounting and operations as they relate to the progress and completion of the project. 

· Assist Project Manager in training onsite staff of requirements of the project. Ensure individuals who need specific knowledge and understanding of project documents and procedures have access to and fully comprehend the needed information. Review the importance of regular completion of Procore activities daily, including completion of daily report, site pictures uploaded on a regular basis, etc.

· Manage construction administrative responsibilities, including but not limited to, RFI submittals, meeting minutes, change order logs and close out packages.

· Prepare and submit requisitions for subcontracts and purchase orders in a timely manner. Understand (and be able to explain) the contract documents - the general contract and subcontracts. 

· Confirm prescribed safety and quality control measures are implemented and maintained throughout the life of the project.

Qualifications:

· Bachelor’s degree or minimum of 2 years’ related experience.

· Proficient with general contract and general conditions, subcontractor documents, drawings and specifications, scopes of work and project schedule; read, understand and interpret.

· Demonstrated ability to provide exceptional customer service to all business partners – internal and external.

· Established ability to think ahead – a project is a living thing, ever evolving on its way toward completion.

· Demonstrated money management skills – understanding how to finance a project from salaries to supplies to unexpected cash emergencies can be critical.

· Proficient in Microsoft Office Suite, Procore, EH&S software and other industry related applications.

· Excellent written and verbal communication skills.

· Ability to work the hours required to support project needs.

Job Type: Full-time

Benefits:

· 401(k)

· 401(k) matching

· Dental insurance

· Flexible spending account

· Health insurance

· Life insurance

· Paid time off

· Retirement plan

· Vision insurance

Schedule: Monday to Friday

Experience: 

Benefit Conditions:

Waiting period may apply

Only full-time employees eligible