What are the responsibilities and job description for the Mail/Facilities Clerk - Part Time position at The Health Plan of West Virginia Inc?
The mail/facilities clerk is responsible for processing all incoming and outgoing mail. The mail/facilities clerk is also responsible for routine maintenance duties and/or cleaning functions related to equipment and facilities. The mail/facilities clerk will be required to perform other duties and activities within the realm of the position as identified by the department manager.
Required:
- High school graduate or equivalent with at least one year experience in an office setting preferred.
- Must be computer literate with knowledge of Microsoft Office Programs (Word, Excel, Outlook).
- Self-starter, detail oriented, ability to work independently.
- Good organization skills, ability to prioritize and meet deadlines.
- Maintain confidentiality.
- Good communication skills.
- Ability to work a flexible schedule.
- Knowledge of common maintenance/custodial tools and utilization of power/mechanical equipment used in custodial work.
- Ability to perform physical labor and follow oral and written instructions.
- Must have active driver's license and good driving skills.
- Must be able to lift and carry approximately 50 lbs.
Desired:
- Mail and postage machine experience.
- General maintenance experience preferred.
Responsibilities:
- Opens and sorts all incoming mail and distributes to the appropriate personnel/department.
- Coordinates and documents all incoming shipping packages, documents, etc. via the UPS and FedEx systems.
- Processes all outgoing mail via UPS, USPS, and Super Mail.
- Maintains envelope inventory and reports to manager.
- Maintains/orders all office supplies in the cabinets on every floor.
- Maintains all areas in a professional and orderly fashion.
- Setting up all conference rooms and auditorium for meetings.
- Maintains all service requests for copiers, equipment, etc.
- Assists with maintaining stock in the kitchen and comfort stations.
- Assists with maintaining outside building to include: sidewalks, landscaping, snow removal, furniture.
- Assists with escorting and assisting all contractors in the building.
- Assists with all moves within the facility.
- Assists with maintaining inside the building documenting all work orders in the Jira system.
- In cooperation with the Facilities Manager, performs all other tasks as assigned.
- Back-up duties when needed.
- Facility maintenance.
- Maintenance/custodial repairs in the building.
- Order and stock all custodial, paper, office supplies.
