Back Office Assistant

JOB SUMMARY

We are looking for a dedicated and detail-oriented Back Office Assistant to join our team. The ideal candidate will be responsible for handling various administrative tasks, ensuring the smooth operation of our office, and supporting other departments as needed. This role requires excellent organizational skills, the ability to multitask, and a keen eye for detail. The Back Office Assistant will be responsible for managing data, processing documents, and providing support to front office staff. This position is crucial for maintaining the efficiency and effectiveness of our operations. The successful candidate will have strong communication skills, both written and verbal, and be proficient in using office software and equipment. They will also be expected to maintain confidentiality and handle sensitive information with discretion. The Back Office Assistant will work closely with other team members to ensure that all administrative tasks are completed accurately and on time. This role offers an excellent opportunity for someone looking to develop their skills in a dynamic and supportive environment. If you are a proactive individual with a strong work ethic and a passion for administrative work, we would love to hear from you.

EDUCATIONAL REQUIREMENTS

Associates Degree preferred .

OTHER REQUIREMENTS

· Prior experience working in an office setting, preference is given to those who have worked in clinical settings.

Proficiency with computers.

· Must possess a valid California Driver License, automobile, and automobile insurance.

· CAI/Fingerprint-Child Abuse Index Clearance.

· DOJ-Department of Justice Clearance.

· FBI Clearance.

· CPR/First Aid Certification.

KEY ATTRIBUTES

• Professional, motivated, personable
• Solid typing/computer skills for emails, scheduling, etc.
• Strong communication skills in the office, on phone, and email.
• Able to work efficiently and independently
• Resourcefulness, initiative, and the ability to work with minimal direction and supervision.

JOB DUTIES AND RESPONSIBILITIES

Manage and maintain office files and records.

Process and organize documents and data.

Assist with scheduling and calendar management.

Handle incoming and outgoing correspondence.

Support front office staff with administrative tasks.

Prepare reports and presentations as needed.

Maintain confidentiality of sensitive information.

Handle customer inquiries and provide support as needed.

Perform data entry and database management.

Assist with project management tasks.

Ensure compliance with company policies and procedures.

· Other duties as assigned.

Job Type: Full-time

Pay: $23.00 - $26.50 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $23 - $27