What are the responsibilities and job description for the Executive Assistant position at The Help Company?
The Co Founder of the largest online parenting resource and community in the world is seeking a dedicated right hand. This is an incredible opportunity for an experienced assistant to work alongside an incredible and impressive female executive. Your role will be 50% administrative, and 50% creative content most days. A genuine interest in social media and parenting is our ideal candidate! Ideally, you have 1-3 plus years of EA experience as well as content creation experience.
Compensation is competitive and commensurate with experience in the $70-90k range plus excellent benefits, 401k match after a year as well as generous PTO.
The role is remote supporting a founder based in Denver, CO. Typical schedule is 5 days week and requires a flexible mentality. There could be some travel to Denver, to get face time with your boss!
We have successfully worked with this client before and know it’s amazing work environment and special group of people!
We are seeking an experienced and detail-oriented Executive Assistant to provide comprehensive support to one of the Founders. The ideal candidate will possess a creative eye for content, exceptional organizational skills, a proactive mindset, and the ability to manage multiple tasks in a fast-paced environment.
This role offers an exciting opportunity to work closely with a founder in a dynamic, creative, and innovative environment. The ideal candidate should thrive in a fast-paced setting and be committed to providing high-quality support while maintaining professionalism and confidentiality.
What You’ll Do:
Content Creation: Assembles Instagram reels by weaving video, text, and music together, assembles Instagram stories by creating video slides, and pairing it with text and other interactive and practical elements in a cohesive narrative for the viewer, and assists with sponsored posts by helping to set up merchandise for filming and ensuring all details are accurately captured
Email Management: Efficiently manage and prioritize incoming emails, flagging essential messages for daily review, and ensuring timely responses.
Administrative Support: Handle daily administrative tasks including managing an active calendar, making travel arrangements, developing and tracking travel itineraries, opening mail documents, scanning and copying documents, and maintaining organized files.
Meeting Support: Compile documents for external meetings and prepare agendas. Set executive meeting agendas, attend meetings to take notes, and identify action items and conduct follow-ups.
Communication: Respond on behalf of the founder while always ensuring accuracy and professionalism in all communications.
Information Flow Management: Ability to create a process that works uniquely for the founder. Manage information flow, ensuring follow-up and engagement with appropriate internal staff and external stakeholders on behalf of the founder.
Logistics Management: Plan, organize, and manage logistics for team offsites and executive events, ensuring seamless execution and avoiding scheduling conflicts.
Calendar Management: Lead and manage the founder's calendar, setting meetings, and arranging travel arrangements while ensuring the founder's schedule aligns with strategic priorities.
Project Management Support: Provide strategic administrative and project management support as needed.
Personal Support: Provide periodic support for certain personal tasks for the founder, including setting personal appointments, booking travel, ordering supplies, etc.
Tech Support: Be able to set up log in information, research things you do not know yet, be able to learn new platforms and apps that will streamline your bosses life ie: Asana, Slack, etc.
Your Experience
- You LOVE social media and genuinely enjoy creating content with a founder
- You have an interest in early childhood education
- Proven experience as an Executive Assistant or similar role supporting C-level executives in entertainment specifically.
- Exceptional organizational and multitasking abilities.
- Proficiency in email and calendar management tools.
- Strong communication skills, both written and verbal.
- Ability to handle sensitive information with discretion and confidentiality.
- Proactive problem-solving skills and attention to detail.
- Flexibility to adapt to changing priorities and deadlines.
- Previous experience managing executive events and travel bookings is a plus.
Benefits
- A fun environment and an engaged and collaborative team that is passionate about parenting and raising the next generation of emotionally resilient children
- The opportunity to help build company processes and culture from the ground up
- Empowered team members with minimal bureaucracy
- Competitive salary
- Comprehensive medical, dental, vision and life insurance benefits with access to a 401k after one year
- Company Holidays and shut down rest periods
Salary : $70
