Location : On-site, SE Portland
Job Type : Part-Time, 9am-1pm M-Fr (Hours vary depending on campaign needs)
Salary : $25 / hr
About Us
At The Hemp Collect, we are passionate about crafting high-quality cannabis products that set the industry standard. With a focus on innovation, education, and customer satisfaction, we provide premium offerings under brands like Modern Herb Co, Black Sheep, Happy Human, and Hi-Lites. Our team is driven by a commitment to excellence, collaboration, and continuous growth. If you're looking to be part of a fast-growing company that values creativity, integrity, and a love for the cannabis industry, we’d love to have you on board!
About the Role
We’re looking for an Executive Assistant to support both the Marketing Director and Marketing Manager, ensuring seamless coordination across marketing initiatives and executive tasks. This role involves administrative support, social media engagement and posting, marketing asset organization, pulling reports, assisting with expos (prep and breakdown), handling ad-hoc tasks for the marketing team, and facilitating customer and community-facing communication.
This role is best suited for someone who thrives in a self-directed environment with minimal guidance. While support is available, you will be expected to take ownership of tasks, stay organized, and proactively find solutions without constant oversight and direction. We value transparency, so we want to be upfront—this position requires initiative, problem-solving, and the ability to figure things out independently. These skills will be assessed during the interview process, so please apply thoughtfully if this sounds like the right opportunity for you.
Required Skills
- Highly organized
- Proactive
- Solutions-oriented
- Problem-solving
- Detail-focused
- Tech-savvy
- Excellent communicator
- Able to prioritize multiple projects
Key Responsibilities & Time Allocation
40% - Executive & Administrative Support
Manage calendars, scheduling, and email correspondence for the CEO and Marketing Manager. Take clear, action-oriented meeting notes and distribute follow-ups.Coordinate logistics for internal meetings, marketing events, and external partnerships.Organize and maintain marketing assets, files, and documentation.Assist in vendor communications, order management, and internal coordination.Research and report on marketing tools, processes, and potential workflow improvements.Coordinate guest scheduling, set needs, and other logistics for podcast appearances, photoshoots, and other media creation.30% - Marketing & Operational Support
Track and assist in the execution of marketing campaigns, ensuring assets and promotions are deployed as needed.Manage inventory counts of promotional materials and coordinate re-orders with approval.Organize and track seasonal, holiday, and internal initiatives within marketing calendars.Assist with e-commerce promotions, including tracking coupon codes and promotional campaigns.Ensure all marketing materials align with brand guidelines, coordinating with the design team.Work closely with the Influencer Specialist to provide logistical support as needed.Support content shoots by coordinating shot lists and pre- and post-shoot needs.Coordinate with marketing and sales teams to plan and manage materials for external events such as pop-ups, in-store demos, and expos.20% - Social Media & Brand Engagement (As Needed)
Schedule and distribute content across platforms when social channels are active.Identify optimal post times based on audience insights, trends, and best practices.Monitor and engage with comments, messages, and reviews in the brand voice.Ensure social media channels remain updated with accurate bios, links, and branded descriptions.Support community engagement and brand messaging across social and review platforms.Assist in monitoring social media performance and reporting engagement insights.10% - Data Tracking & Optimization
Track and report marketing performance using Google Sheets or Excel.Compile reports on engagement trends, campaign performance, and audience insights.Identify opportunities to improve scheduling, outreach, and audience engagement through research and trend analysis.Qualifications & Skills
Strong administrative and executive support skills, including calendar and email management.Excellent client-facing communication, capable of coordinating with podcast guests and external partners.Highly organized and detail-oriented with strong time management abilities.Familiarity with Asana or other task management tools for tracking assignments and follow-ups.Proficiency in Google Sheets or Excel for tracking and reporting marketing data.Strong ability to adapt to shifting priorities in social media and marketing execution.Self-starter who takes initiative and problem-solves without needing constant direction.Experience in marketing coordination, social media scheduling, or campaign support is a plus.Basic understanding of e-commerce promotions, social media support, and brand messaging.Why Join Us?
Play a key role in keeping marketing and executive operations running smoothly.Gain hands-on experience in client-facing communication, podcast coordination, and marketing execution.Be part of a growing, dynamic team with opportunities to expand your skill set.If you are organized, proactive, and thrive in a fast-paced marketing and executive support role, we’d love to hear from you!
Salary : $25
