Accounting Assistant

About The Hermitage Club at Haystack Mountain

The Hermitage Club at Haystack Mountain is a premier private resort nestled in the Green Mountains of Vermont, offering an exclusive and luxurious experience. Our Finance team plays a crucial role in maintaining accurate financial records and ensuring the efficient management of accounts payable and receivable. We are dedicated to delivering exceptional service to our members and guests while maintaining the highest standards of financial integrity.

Position Overview

We are seeking a detail-oriented and motivated Accounting Assistant Accounts Payable/Receivable to join our Finance team. Under the guidance of the CFO, this role is responsible for the timely and accurate processing of accounts payable and receivable while adhering to the financial policies and procedures of The Hermitage Club. The ideal candidate will demonstrate strong organizational skills, attention to detail, and the ability to work collaboratively with various departments to ensure efficient financial operations.

Key Responsibilities

• Accounts Payable & Receivable Management:
  • Manage accounts payable using accounting software and other programs.
  • Prepare invoices for payment, ensuring timely and accurate processing in compliance with departmental procedures.
  • Establish and maintain relationships with new and existing vendors.
  • Process transactions, perform account maintenance, record entries, and reconcile accounts, bank statements, and credit cards.
  • Track and process all ACH notices accurately.
• Cross-Departmental Collaboration:
  • Collaborate with department managers and supervisors to ensure invoice accuracy and proper processing.
  • Work closely with the HR Manager to account for employee housing payments and H2B visa travel reimbursements.
• Administrative Support & Compliance:
  • Assist with the credit application process.
  • Perform other accounting functions as assigned by the CFO, maintaining confidentiality and adherence to financial policies.

Qualifications & Requirements

• Education & Experience:
  • High School Diploma required.
  • 2 years of experience in accounting and/or collections preferred.
  • Previous experience in accounts payable/receivable highly preferred.
• Skills & Proficiencies:
  • Proficiency in CE (Club Essentials), Excel, Word, Microsoft Office, Yellow Dog, and FileZilla.
  • Basic accounting knowledge, including accounts receivable aging reports, journal entries, and reconciliations.
  • Strong attention to detail with excellent organizational and multi-tasking skills.
  • Assertive personality with excellent oral communication skills.
  • Ability to maintain confidentiality and work comfortably in multiple computer systems.

Physical Demands & Work Environment

• Must adhere to The Hermitage Club's appearance code.
• Ability to work unsupervised and maintain high standards of productivity.
• Must be a team player, promoting a positive and safe work environment.
• Adherence to company policies, guidelines, and safety procedures is required.

Why Join Us?

• Impactful Role: Be an essential part of the Finance team, contributing to the accurate financial management of our exclusive club.
• Professional Growth: Develop your skills in accounting and financial operations with opportunities for growth within The Hermitage Club.
• Dynamic Work Environment: Collaborate with a dedicated team in a premier private resort setting, delivering exceptional service to members and guests.

Equal Opportunity Employer

The Hermitage Club at Haystack Mountain is an equal opportunity employer. We are firmly committed to providing equal employment opportunities (EEO) to all persons regardless of race, color, religion, sex, national origin, disability, age, genetics, or any other characteristic protected by federal, state, or local law.