SUPPLY CHAIN MANAGER

Description

JOB SUMMARY:

The Supply Chain Manager will be responsible for the efficient operations of the Supply Chain department.  This individual should have the ability to evaluate emerging technology and implement changes and enhancements as needed for day-to-day purchasing and supply chain functions.  This person will need to work closely with and communicate effectively with all departments.  Previous experience supervising a team is required.  The job requires the individual to be a team player with the ability to function well in a challenging and fast paced environment.  Must be enthusiastic, positive, even-tempered and have strong skills in areas of dependability, interpersonal relationships, flexibility and professionalism.

EDUCATION, CREDENTIALS & EXPERIENCE REQUIREMENTS:

• Bachelor’s degree in business administration, economics or a related field is preferred.
• Minimum of one-year of supervisory experience is required.
• At least two (2) years of experience with the procurement or operations function in the healthcare environment required.
• Knowledge of contract management preferred.
• Experience with project management preferred.

GENERAL REQUIREMENTS:

• Performs all job responsibilities in alignment with the mission and vision of the organization.
• Performs other duties as required and completes all job functions as per departmental policies and procedures.
• Maintains current knowledge in present areas of responsibility (i.e., self-education, attends ongoing educational programs).
• Attends staff meetings and completes mandatory in-services and requirements and competency evaluations on time.
• Wears protective clothing and equipment as appropriate.

GENERAL SKILLS:

• Ability to communicate in English, both verbally and in writing.
• Additional languages preferred.
• Strong written and verbal skills.
• Basic Computer Skills

WORKING CONDITIONS:

• General environment: Works in a well-lighted, air-conditioned area, with moderate noise levels.
• May be exposed to high noise levels and bright lights.
• May be exposed to limited hazardous substances or body fluids, or infectious organisms.
• May be required to change from one task to another or different nature without loss of efficiency or composure.
• Periods of high stress and fluctuating workloads may occur.
• May be scheduled as needed including overtime.

PHYSICAL REQUIRMENTS & DEMANDS:

• Have near normal hearing: Hear alarms/telephone/normal speaking voice.
• Have near normal vision: Clarity of vision (both near and far), ability to distinguish colors.
• Have good manual dexterity.
• Have good eye-hand foot coordination.
• Ability to perform repetitive tasks/motion.
• Continuously within shift (67-100%): Standing, Walking.
• Frequently within shift (34-66%): Bending/Stooping, Pushing/Pulling, Lift/carry up to 20lbs, Lift/carry > 20 lbs. with assistance.
• Occasionally within shift (1-33%): Sitting, Climbing, Twist at waist, Lift/Carry > 50 lbs. with assistance, Reaching above shoulder.

MISSION STATEMENT:

QUALITY HEALTHCARE: In our continuing effort to enhance the quality of life for the communities we serve, the Hospital Authority of Miller County is committed to the delivery of superior, safe, cost-effective healthcare through the provisions of education prevention, diagnosis and treatment.

JOB SPECIFIC COMPETENCIES:

• Provide support and oversight of all aspects of Supply Chain Operations, including purchasing, receiving, delivery, contracting, inventory management, and warehouse operations.
• Assist Supply Chain Director in all aspects of personnel oversight and management for the department.
• Lead, manage, and participate in projects on behalf of the Supply Chain Department from initial engagement and research through completion.
• Serve as contact person for the implementation of all software enhancements for Supply Chain department.
• Review all Supply Chain processes, policies, and procedures to make recommendations for increased efficiency and effectiveness, as well as transitioning to fewer paper-based processes.
• Research and help implement solutions to include technological advances and increased efficiency.
• Work with other departments to update and maintain the organization’s equipment and fixed asset inventory system, including on-going updates.
• Assist with implementing a system for vendor management, including ongoing support.
• Establish and maintain effective working relations with managers and personnel.
• Provide excellent customer service skills to internal and external customers.
• Assist with inventory preparation and optimization.
• Assist with electronic routing of policy and procedures to ensure compliance with organizational standards.
• Helps to complete tasks in the Supply Chain Department that are not within the job description. Renders self-available, when responsibilities have been met, to assist in areas that may require assistance within the department.
• Communicate effectively and professionally with all departments, verbally and in writing.
• Review all reporting data to ensure accuracy.
• Identify department needs such as staffing, system, industry trends and communicate with the Supply Chain Director.
• Review market trend studies and develop cost analyses. 
• Must be able to effectively analyze and provide recommendations to resolve complex issues.
• Must possess excellent critical thinking, organizational, problem-solving, and analytical skills to enable sound and timely decision-making.
• Must have the ability and willingness to maintain changing priorities and work assignments in support of multiple projects and deadlines.
• Requires minimal supervision in performance of job duties and is a self-starter.
• Requires strong attention to detail and excellent writing and computer skills.
• Prioritize responsibilities to ensure completion of duties and adherence to deadlines.
• Special projects and other duties as assigned.

PROFESSIONAL REQUIREMENTS:

• Follows Code of Conduct policy.
• Adheres to dress code; appearance is neat and clean.
• Completes annual educational requirements.
• Maintains regulatory requirements.
• Maintains patient confidentiality at all times.
• Reports to work on time and as scheduled; completes work within designated time.
• Wears identification when on duty; uses computerized time clock system correctly.
• Completes in-services and returns in a timely fashion.
• Attends annual review and/or skills fair and department in-services, as scheduled.
• Attempts to end conversations and other interactions in a positive manner; leaves others with a good impression of the Hospital Authority of Miller County and its employees.
• Complies with all organizational policies regarding ethical business practices.
• Communications the mission, ethics and goals of the facility, as well as the focus statement of the department.

GUEST RELATIONS STANDARDS:

(All guest relation violations are subject to disciplinary action up to and including termination):

• Always treat others in a friendly, helpful manner.
• Refers co-workers to proper sources when unable to provide an answer.
• Interacts with others in a professional and friendly manner.
• Takes interest in others and always gives full cooperation to fellow workers.
• Always maintains an open line of communication with other departments.
• Thoroughly familiar with the hospital and the services it offers.

OTHER:

• Responsibility to Report: It is the responsibility of every employee of HAMC to comply with federal, state and local laws and regulations, as well as, HAMC Policies and Procedures. Every employee is help accountable to participate in, comply with and report concerns to his or her supervisor or the Compliance Officer if illegal or unethical behavior is suspected.
• As an employee of HAMC, you have been granted user access to applicable ePHI systems based on your position. This user or role-based access is intended to give you the minimum necessary access to perform your job function(s) only and should be used only as applicable.

OTHER DUITIES:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Qualifications

EDUCATION, CREDENTIALS & EXPERIENCE REQUIREMENTS:

• Bachelor’s degree in business administration, economics or a related field is preferred.
• Minimum of one-year of supervisory experience is required.
• At least two (2) years of experience with the procurement or operations function in the healthcare environment required.
• Knowledge of contract management preferred.
• Experience with project management preferred.