What are the responsibilities and job description for the Financial Operations Coordinator position at The HWP Group (Health & Wellness Partners, LLC)?
Job Summary
The Coordinator, Financial Operations will efficiently manage various financial and operational aspects of the HWP Speaker Bureau and its clients. This role involves ensuring the accuracy and compliance of speaker program financials, processing expenses, and facilitating the financial closeout of speaker bureau programs.
About Us
We are a women-founded, women-led medical and scientific communications agency that collaborates with life science industry stakeholders to develop award-winning solutions that advance patient care.
We have been recognized as both an MM&M Best Place to Work and an Inc. Best Workplace. Our mission is to provide every employee with a job they love in a culture focused on career growth, well-being, and community outreach.
Responsibilities
- Review all elements of completed speaker programs to ensure accuracy according to client-specific business rules and compliance guidelines for financial closeout
- Analyze receipts and meeting documentation to verify that speaker expense reimbursements meet compliance standards and are processed promptly
- Comprehend and enforce HWP and client guidelines and business rules related to Speaker Bureau financial operations
- Maintain professional and dignified communication with colleagues, speakers, and clients addressing inquiries and concerns promptly
Requirements
- 1-3 years of similar work experience
- College degree with a focus on accounting, finance, or business administration is a plus
- Agency experience, particularly in Speaker Bureau, is preferred
- Basic accounting knowledge or demonstrated competency in working with numbers needed
- Working knowledge of Microsoft Office Suite and accounting software, such as NetSuite
- Proficiency in navigating databases
- Exceptional customer service skills
- Ability to manage time and prioritize tasks
- Strong verbal and written communication skills
What We Offer
- 100% employer-paid medical, dental, and vision insurance
- 401k plan employer matching
- Eligibility for profit sharing
- Generous PTO, including a week off in December for the holidays
- Paid volunteer time off
- Tuition reimbursement
- On-site gym and other employee wellness initiatives
- Casual work attire
- Comprehensive mental health services
- Leadership development training program and other career development programs
- Remote and hybrid work schedule options
- Salary range: $47,000 – $52,000 annually
Salary : $47,000 - $52,000
