Executive Assistant & Bookkeeper

Executive Assistant & Bookkeeper

Join our growing team at The Ilhan Group! We are seeking a highly organized and proactive individual to fill a newly created full-time dual role of Executive Assistant to the CEO and Bookkeeper for multiple entities which includes small businesses and non-profits organizations. This position requires a strong background in bookkeeping, exceptional administrative skills, and the ability to thrive in a fast-paced environment.

About The Ilhan Group

Founded in Houston, TX in 2022 by Latisha Ilhan, The Ilhan Group serves as the anchor organization for two other entities, including a non-profit. We provide bookkeeping, CFO, and other operations consulting services. We are a close-knit team where everyone plays a crucial role in our success.

Responsibilities

Executive Assistance

• Manage the CEO's complex calendar, including scheduling meetings and coordinating logistics.

• Prepare reports, presentations, and correspondence for board meetings and executive discussions.

• Act as a liaison between the CEO and clients, maintaining professional and effective communication.

• Handle sensitive information with discretion and confidentiality.

Accounting and Bookkeeping

• Responsible for maintaining the books for multiple entities, full charge bookkeeping is required.

• Prepare monthly, quarterly, and annual financial statements for CEO review and approval.

• Conduct bank reconciliations.

• Review general ledger balances and prepare necessary journal entries for review and approval.

• Assist with year-end financial reporting for external CPAs and tax preparation.

Qualifications

Education

Bachelor’s degree in Accounting, Finance, or a related field preferred.

Experience

5 years of accounting/bookkeeping experience preferred.

Skills

• Proficiency in QuickBooks and Microsoft Office Suite (Excel, Word, PowerPoint) is required.

• Exceptional organizational skills and attention to detail.

• Excellent written and verbal communication skills.

• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

• Must be a go-getter willing to go the extra mile to make things better rather than settling for the status quo.

• Ability to look at an issue and resolve it or improve situations without constant supervision.

Work Environment

This is a work-from-home position that requires occasional in-person meetings, work sessions, and travel to client locations as needed.

Physical Demands

While performing the duties of this job, the employee is regularly required to sit for extended periods; use hands and fingers to handle, feel, or operate objects, tools, or controls; and frequently use close vision. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 10 pounds. 

Benefits

• Career Path: We offer opportunities for learning, growth, and advancement within the company.

• Positive Culture: Be part of a supportive and collaborative team environment.

• Competitive Compensation: We offer a competitive salary, comprehensive benefits package and a generous PTO policy.

Equal Opportunity Employer

We are an Equal Opportunity Employer and value diversity and inclusion at our company. We encourage all qualified candidates to apply, regardless of race, color, religion, sex, gender identity, national origin, age, disability, or veteran status.