What are the responsibilities and job description for the Human Resources Coordinator position at The InterMed Group?
Job Details
Job Location: Gainesville, FL - Gainesville, FL
Position Type: Full Time
Salary Range: Undisclosed
Description
SUMMARY
The HR Coordinator is responsible to support the day-to-day operations of the Human Resources department. This role plays a key part in maintaining HR processes, compliance, and HRIS management. The ideal candidate thrives in a fast-paced environment, enjoys working with people, and is eager to grow within the HR function.
ESSENTIAL DUTIES AND RESPONSIBILITIES
HR Administration & Compliance
- Maintain accurate and up-to-date employee records, HR files, and documentation in the HRIS.
- Assist in processing employee promotions, transfers, and terminations, including issuing Personnel Action Forms (PAFs).
- Conduct periodic audits of HR files, including I-9s, workers’ compensation codes, and employee training records.
- Ensure compliance with ISO standards for competency, training, and reporting.
- Assist with employee verifications and respond to inquiries regarding company policies and procedures.
- Maintain the confidentiality and integrity of employee records and sensitive HR data.
Offboarding
- Manage new hire onboarding initiatives, including scheduling first-week activities with department leaders.
- Assist or conduct new hire orientation.
- Support offboarding by ensuring all necessary paperwork and exit processes are completed.
- Assist with check-in interviews for new hires to support retention and engagement efforts.
Employee Relations & HR Support
- Provide exceptional customer service by addressing employee inquiries related to policies, benefits, and HR procedures.
- Refer complex HR matters to senior HR staff as needed.
- Support HR team with special projects and wellness program initiatives.
Training & Development
- Manage the Learning Management System (LMS), including creating, assigning, a maintaining training record.
- Coordinate company-wide training sessions and ensure completion tracking.
PREFERRED QUALIFICATIONS/EXPERIENCE/EDUCATION
- 1 or 2 years of experience in an HR related role preferred or office support tole preferred.
- Excellent verbal and written communication skills.
- Strong interpersonal skills with the ability to handle sensitive and confidential information with professionalism and discretion.
- Exceptional organizational skills and attention to detail.
- Proficiency in Microsoft Office Suite and HRIS systems.
- High School Diploma or College degree preferred
