What are the responsibilities and job description for the Advancement Associate, Database & Operations position at The International School of San Francisco?
Our School
The International School of San Francisco is a PK-12 independent school in San Francisco. Founded in 1962, the school is a multicultural, multilingual educational institution with over 1,100 students across an urban campus in the heart of the city.
Mission and Values
Guided by the principles of academic rigor and diversity, The International School of San Francisco offers programs of study in French and English to prepare its graduates for a world in which the ability to think critically and to communicate across cultures is of paramount importance. Our international community brings together people from many backgrounds. Together we strive to create a shared culture that develops compassionate, confident, and principled people who will make the world better. We base our community on these values: Respect, Integrity, Inclusion, Collaboration, and Curiosity.
Opportunity
Working at The International School of San Francisco opens up a myriad of opportunities – both personal and professional. Critical to our Strategic Plan in creating a proud, engaged community; we appreciate our faculty and staff by fostering a community of ongoing learning, respect, and collegiality and by providing competitive compensation and benefits. It is also of paramount importance to us that we continue to foster an environment of diversity, equity, and inclusion as we build a school community of individuals who are an actual representation of the world in which we live.
Position Overview
The Advancement Associate, Database & Operations position is a full-time position with comprehensive benefits. Reporting to the Director of Advancement, this position offers a collaborative environment working alongside a skilled and fun team of development professionals. The role primarily focuses on managing constituent data and includes responsibilities in research, prospect identification, gift processing, and donor stewardship. In addition, the Advancement Associate plays a vital role in supporting various functions of the Advancement team, including event planning, parent and alumni relations, communications, and Annual Fund activities.
Key Responsibilities
- Collaborate with the Director of Advancement to establish and maintain a data management strategy that supports fundraising, donor stewardship, and engagement efforts.
- Ensure data accuracy and consistency in donor records within the database.
- Oversee gift entry and acknowledgment processes to ensure timely and precise recording and donor communication.
- Generate fundraising reports, donor lists, and queries to support development objectives.
- Develop and maintain procedures for database and gift processing, ensuring efficiency and alignment with best practices.
- Manage Raiser’s Edge database operations, including integration with other software (e.g., MaxGiving, Double the Donation).
- Update and maintain donor records annually and as needed throughout the year.
- Design and produce accurate reports, lists, and communications for mailings, newsletters, events, and other outreach efforts.
- Support gift officers by updating tracking portfolios
- Administer pledge reminders and update online giving pages with the development team.
- Work closely with the Business Office to support audits, monthly reconciliations, and other financial processes.
- Create and update standard operating procedures for development functions.
- Conduct ongoing analysis of fundraising and research software to enhance efficiency.
- Perform prospect research and coordinate technology platform updates for the department.
- Lead and train team members in the use of research and database tools.
- Manage annual donor lists for reporting purposes.
- Prepare donor lists and assignments for volunteers.
- Complete additional tasks as assigned to support the Advancement team’s goals.
- Other duties as assigned
Qualifications
- Bachelor’s Degree required.
- Minimum of 5 years of professional experience, preferably in development or fundraising.
- Experience with Raiser’s Edge or other database management software.
- Exceptional attention to detail, organizational skills, and communication abilities.
- Ability to excel in a fast-paced, adaptable, and team-oriented environment.
- Availability for occasional night and weekend events.
- Capable of lifting up to 30 lbs.
- Strong strategic thinking skills and a positive, professional demeanor.
- Discretion in handling sensitive information.
- Proficiency in Excel, Word, PowerPoint, Outlook, and other Microsoft Office applications.
This position is ideal for a motivated, detail-oriented professional with strong data management skills, looking to make a meaningful impact in a collaborative and dynamic setting, contributing to a range of advancement activities.
Benefits
- Medical, Dental, Vision
- 403B - 5% match after 2 years of service
- Commuter Benefits
- 2 weeks Vacation to start
- Additional paid time off during school winter break
- 2 Personal days
- 10 Sick days
- 10 Paid Holidays
Salary Range for this position is $80,000 - $95,000
Must be eligible to work in the US.
EQUAL EMPLOYMENT OPPORTUNITY POLICY
French American International School is committed to providing an open, fair, inclusive, non-discriminatory environment for all individuals across differences of race, religion, sexual orientation, gender identity, national origin, socioeconomic status, ethnicity, age, physical ability, or medical condition. We seek to increase the presence, representation and inclusion of U.S. historically under-represented people of color, international, bilingual and bi-cultural students, faculty and staff; and, to provide an environment that will attract and retain individuals identified as lesbian, gay, bisexual, transgender, queer, questioning and intersex (LGBTQQI).
Salary : $80,000 - $95,000
