SUMMARY
The International Society of Arboriculture (ISA) is a non-profit membership organization that serves the needs of tree care professionals and promotes the profession of arboriculture around the world. ISA is known as the industry authority on research, education and professional development. Each role in the organization plays an important part in delivering excellent member benefits and customer service.
The Accounting Clerk performs many combinations of calculating, posting, verifying, reconciling, and balancing duties in order to obtain the primary financial data for use in accounting record maintenance and financial report preparation.
This position works closely with the Accounting Lead and Accounting Specialist in Financial Services, assisting in many of the financial aspects of the ISA operations. Serves as a back-up to the Accounting Specialist, in the event of their absence.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Utilizes the computerized financial management system (Great Plains) and the integration with the ISA database for the following :
- Maintains, updates, and reconciles various logs, reports, ledgers, files, databases, and spreadsheets.
- Researches and investigates issues related to database and financial flow of information and processes and provides for / initiates corrective action.
Responsible for processing all incoming vendor invoices and shall ensure their accuracy through approval by department authorized signers. Will perform invoice entry into accounts payable and print and mail payments.
Provide bank account maintenance including :Posting automated debits and creditsMonitoring and maintaining cash balances at banking institutionsMaintaining petty cash accounts at ISA officeInitiate foreign and domestic wire transfersPreparing all bank reconciliationsResponsible for Accounts Receivable functions
Responsible for invoicing, maintaining and distributing aging reports, follow-up on past due accounts and managing the collection and write-off process. Post Accounts Receivable payments to Great PlainsScheduling and / or performing all accounts reconciliation on a monthly / annual basisPerform month end and year-end close cycle for ISA for accounts payable, accounts receivable, and general ledger.Prepare and process monthly journal entries for ISA.Monthly reconciliation of balance sheet accounts for ISA-perform more complex reconciliations and review other reconciliations performed by other staff members.Responsible for the review and reconciling settlements to online credit card processed batches. When batch problems are identified, a detailed e-mail of needed corrections is forwarded to appropriate personnel.Responsible for other accounting and financial management duties including but not limited to :
Processing and approving applications to receive credit from ISA.Record keeping and file management, including record retention processes.Ensure upload of corporate credit card data into Great Plains.Ensure corporate card transactions are accurately accounted for.Primary contact for staff with credit card and balancing issues.Researching, analyzing, and providing corrective action for payment and database problems.Produce, verify, and approve payment of credentialing payment reports.Prepare and distribute reports to ISA Components.Audit transactions and invoice Components for administrative services including ISA climbing event insurance usage.Direct the collection of NSF checks and charge backs.Assist Finance staff with other duties and functions as needed.
Supervisory Responsibilities
None
Requirements
QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and / or Experience
Requires knowledge of generally accepted accounting principles and practices, preferably as they relate to nonprofit organizations.Associate's degree in accounting or related field required, bachelor's degree in Accounting or related field preferred.At least three (3) years of experience in Accounting, Finance, Payroll or Bookkeeping.Will consider candidates with less experience if offset by higher levels of education.Language Skills
Fluent in English, both verbal and in writing.Fluency in additional languages is a plus.Ability to read, analyze and interpret various financial reports including financial statements, statement of cash flows, budgets, and audit documents.Ability to write and speak in a professional manner.Decision Making / Reasoning Ability
Ability to define problems, collect data, establish facts, develop conclusions, and make recommendations.Ability to apply principles of logical or practical thinking to a range of mathematical / financial problems.Able to work independently to complete projects without significant day-to-day supervision.Ability to complete projects accurately and completely within deadlines.Additional Competencies
Ability to add, subtract, multiply, divide and calculate percentages. These skills will be applied to balancing / reconciling numbers, handling currency. exchange rates, calculating taxes, and performing a variety of manual adjustments.Strong time management and organizational skills.Resolve issues with grace and diplomacy.Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Must be able to remain in a stationary position 80% of the time.Moves about inside the office to access file cabinets, office machinery, etc.Regularly operates a computer and other office productivity machinery such as calculator, copy machine, and computer printer.Frequently communicates with internal and external customers.This position requires occasional lifting, under 25 lbs.Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Working conditions are normal for an office environment. Work may require occasional weekend and / or evening work.The noise level in the work environment is usually quiet to moderate.Technology and Equipment
Uses Microsoft Windows and Office; including Outlook and WordHigh proficiency utilizing Microsoft Excel and database applications.Use of internet.Use of computerized accounting systems. Great Plains / Dynamics and report writing programs.Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.Salary Description
45,000 - $50,000
Salary : $45,000 - $50,000
