Payroll Specialist

• To support the mission of the JCC.   

• To ensure the highest quality of programs and services and possess a working knowledge of agency programs and services.          

• To represent the agency and provide the highest quality of customer service to the individuals and groups with whom you come into contact.   

• To welcome, thank and engage JCC members and guests on a daily basis.  

• To treat fellow staff with respect.   

• To adhere to all policies and practices provided in the employee handbook.   

• To wear JCC Staff ID badge and attend appropriate staff meetings.   

• Maintain strict confidentiality of employee & agency information at all times. 

• Verify and accurately process payrolls for all employees with a contracted payroll service provider in a timely manner

• Download and process payroll reports, including importing to accounting software program, with high degree of accuracy and consistency  

• Create required reports and distribute to appropriate departments / staff

• Communicate employee changes appropriately  

• Update payroll data base accurately and in a timely manner  

• New Hire Intake

• Coordination of hiring paperwork, Paycom checklists, and background checks to include appropriate fingerprinting of all employees

• Review and accurately process new hire paperwork, Paycom checklists and folders

• Ensure checklists are fully completed prior to fingerprinting  

• Fingerprinting and distribution of Non-Conviction Statements accurately and in a timely manner  

• Enroll employees in Paycom within 24 business hours of hire; effectively communicate with employees and supervisors  

• Process insurance accurately, appropriately and in a timely manner

• Email the benefit checklist 

• Ensure Employee enrolls in benefits appropriately before the JCC deadlines.

• Ensure the providers and brokers receive new hire insurance information prior to deadline

• Process terminated Employees accurately and in a timely manner

• Initiate insurance termination efficiently and accurately within 24 business hours  

• Initiate COBRA paperwork, life insurance portability paperwork & 403b paperwork efficiently and accurately within 24 business hours  

• Clearly communicate termination details to supervisor and employee  

• Accurately and completely process employee changes/updates in Paycom within 24 business hours  

• Accurately and in a timely manner respond to employee payroll questions 

• When necessary, triage payroll HR questions to HR DIRECTOR
  • Always triage HR questions to HR DIRECTOR 

• Accurately reconcile insurance invoices within 3 business days of receipt; effectively communicate discrepancies with broker and vendor immediately  

• Add invoice into Financial Software System to be paid 

• Send eligibility lists as necessary  

• Clearly and effectively communicate payroll, Paycom & benefit information to staff as needed / requested via emails, bulletin boards, mailboxes, letters, flyers, etc.
  • Distribute EAP newsletters monthly to supervisors & 25 hour employees
  • Effectively communicate Wellness Program during open enrollment, monthly and track employee progress; add surcharge penalties; communication with employees

• Responsible for camp on-boarding as it relates to Paycom
  • Meet with Directors, update annual documents and process, ensure all HR responsibilities before camp staff start work
• Responsible for overseeing Minor paperwork; ensure all minor employees have a work permit and parent guardian consent form as required, every month they work.
  • Ensure supervisors hiring Minors understand and comply with Minor policies.
• Effectively communicate new, updated & discontinued payroll policies & procedures to JCC supervisors  

• Consistently and accurately maintain personnel and payroll files / folders, both virtual and hard copy            

• Filing, labels, allocating space, year-end rollover  

• Responsible for employment verification requests / paperwork with 48 business hours turn around               

• Responsible for New Hire and Insurance Checklists in Paycom

• Maintain checklists and forms 

• Maintain forms on JCC “G drive” 

• Answer telephone, respond to emails, copy, print, fax and scan within 4 business hours. 

Employee Name Printed

Employee Signature

Date of Signature