What are the responsibilities and job description for the Staff Assistant position at The John Gore Organization, Inc.?
THE JOHN GORE ORGANIZATION is the leading presenter, distributor, and marketer of Broadway theatre worldwide. Under the leadership of theater producer and owner John Gore, its family of companies includes Broadway Across America, Broadway.com, The Broadway Channel, BroadwayBox.com and Group Sales Box Office. Its productions span Broadway, Off Broadway, London's West End, Japan and 48 North American markets. It has won Tonys in every producing category as well as numerous other Drama League, Drama Desk and Olivier awards.
At The John Gore Organization, a diverse, inclusive, and equitable workplace is one where all employees feel valued and respected, and all voices are valued and heard. We are committed to fostering, cultivating and preserving a culture of equity, diversity, access and inclusion.
15.00 - $17.00 / hour
FLSA Status : Non-Exempt
Summary
The France-Merrick Performing Arts Center is seeking a motivated, ambitious, organized, outgoing, and dedicated performing arts professional to join the team at the Center as a part-time Staff Assistant.
Essential Duties and Responsibilities
Staff Assistants will work very closely with the senior management at the Center to assist in various capacities including booking administration, basic accounting, and venue operations. Duties include :
- Answer all incoming telephone calls and maintain the automated attendant system
- Provide direct administrative support to the President and Vice President
- Support the sponsorship department by administrating the location for all sponsorship signage and programs
- Work closely with the Marketing Department to provide operational support for various initiatives
- Prepare paperwork for new hires, terminated employees, and other employment changes
- Maintain union personnel files
- Keep the office organized, stocked, and tidy
- Assist in various accounting duties
- Assist with the ticket donation program
- Organize, scan, and file all financial settlements
- Perform financial data entry for each engagement and event at the venue
- Complete expense reports for the President and Vice President
- Perform other duties as assigned by the President and Vice President
Competencies
To perform the job successfully, an individual should demonstrate the following competencies :
Establishes and maintains effective relations
Looks for ways to improve and promote quality
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily, the requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and / or Experience
Language Skills
Mathematical Skills
Reasoning Ability
Computer Skills
To perform this job successfully, an individual should have knowledge of Microsoft Office. Proficiency in Microsoft Excel is preferred.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to :
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to :
Acknowledgement
The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.
Applicants for employment in the U.S. must possess work authorization which does not require sponsorship by the employer for a visa.
EQUAL EMPLOYMENT OPPORTUNITY
The John Gore Organization is an equal opportunity employer and affords equal employment opportunity to all applicants regardless of race, color, religion, gender, creed, national origin, age, disability, sexual orientation, veteran status or any other legally protected classification under local, state or federal laws.
HIRING PRACTICES
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification or position. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
The John Gore Organization's recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. The John Gore Organization may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, Internet recruiting, job fairs, college recruiting and search firms.
Salary : $15 - $17
