Program Coordinator - 117082

Requisition ID: 117082

Program Coordinator

We are seeking a Program Coordinator who will provide support for a wide variety of functions including administrative, research, financial and sponsored funds coordination for the Diabetes Prevention Outcome Study. This position will assist with pre-award and post-award functions and may assist with submission of less complex grants. This position supports the principal investigator and serves as a consistent point of contact for the program.

Specific Duties & Responsibilities

Sponsored Funds Support

• Help prepare and coordinate narrative and statistical reports for private and government agencies.
• Assist with pre-award and post-award functions e.g., proposal preparation, account maintenance and oversight, billing/invoicing, and reporting
• Partner with departmental faculty and/or financial staff on the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies.
• May work with representatives from Office of Research Administration, under the guidance of senior members of the departmental research/administration team.
• Assist with sponsored project proposals and submissions for assigned grants of moderate complexity.
• Coordinate related details for assigned grant/project submissions to ensure timeliness and accuracy.
• Maintain updates and communications related to current grants and contracts, this includes regular review and reporting to principal investigators and research management.
  
  
  

Administrative and Research Support

• Compose agendas, documents, correspondence, and memos on behalf of the faculty.
• Assist with production of manuscripts, technical documents, tables, graphs/charts, correspondence and notes.
• Provide support for faculty activities e.g., membership in national societies, research projects, and production of scholarly publications and presentations,
• Serve as liaison for department with vendors, labs, staff, faculty, internal departments, and outside organizations.
• Participate in the preparation of medical records and research documentation, budget, regulatory documents for patient records, grant proposals, clinical or research protocols, and contractual agreements.
• Coordinate faculty scheduling including faculty travel and faculty-sponsored events, and general scheduling/calendars.
• Assist with scheduling and coordinating neuroimaging study visits for research participants.
• Conduct communication with George Washington University (coordinating center for the Diabetes Prevention Outcome Study), and the University of Pennsylvania (Neuroimaging Reading Center for the study).
• Responsible for event planning and coordination, scheduling for meetings, seminars, special guests and events.
• Ensure travel and related expenses are within budget and exercise fiscal responsibility to reduce costs.
• Coordinate and develop the annual in-person participant retention and consent event under general supervision.
• Ensure appropriate pre-and post-event outreach, communication, and dissemination of results.
• Perform ad hoc research and fact-finding on a variety of issues and items as requested by faculty.
• Create, maintain, analyze and improve office systems and practices.
• Maintain equipment and service contracts.
• Perform day-to-day basic financial transactions including purchase orders, travel reimbursements, reconciliation of expenses, etc.
• Identify and communicate budget issues, provide alternative solutions, and resolve problems in compliance with department and JHU guidelines.
• Order office and lab supplies and equipment.
  
  
  

Additional Knowledge, Skills, & Abilities

• Strong organizational and analytical skills, problem solving abilities, and attention to detail.
• Ability to coordinate projects independently and work constructively as part of a team.
• Operate a computer to access email, electronic calendars, and other basic office support software.
• Use various software applications, such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate and/or format data and/or reports.
• Utilize an Internet browser to search for contacts for research, clinical consultation, and international contacts for teaching and travel.
• Excellent interpersonal skills, ability to handle multiple complicated tasks, prioritization skills.
• Able to work independently or with minimal supervision.
• Skilled at working as a member of a team.
  
  
  

Minimum Qualifications

• High School diploma or graduation equivalent.
• Five years progressively responsible related experience.
• Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
  
  
  

Preferred Qualifications

• Medical terminology skills.
• Related work experience in a clinical or medical research field.
• General understanding of external Federal Guidelines, funding/sponsor communication & grant/contract best practices.
  
  
  

Classified Title: Program Coordinator

Role/Level/Range: ATO 37.5/03/OF

Starting Salary Range: $21.25 - $36.90 HRLY ($70,000 targeted; Commensurate w/exp.)

Employee group: Full Time

Schedule: Monday - Friday 8:30am to 5pm

Exempt Status: Non-Exempt

Location: Hybrid/School of Medicine Campus

Department name: SOM DOM Endocrinology

Personnel area: School of Medicine

Total Rewards

The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies

Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law

https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements

Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Hybrid: On-site 3-4 days a week