What are the responsibilities and job description for the Project Administrator - 117168 position at The Johns Hopkins University?
Requisition ID: 117168
Project Administrator
The Department of Neurology is seeking a Project Administrator to support the Brain Injury Outcomes Services (BIOS) Clinical Trials Coordinating Center (CTCC), which manages multi-center, 20 million dollar federally funded clinical trials and multiple site-specific pharmaceutical sponsored trials. Reporting to division directors, the Project Administrator will direct the BIOS CTCC safety oversight standard operating procedures for all sponsored projects. This position will responsible for strategy deployment, project management, change management and other improvement techniques to deliver rapid and measurable results. The Project Administrator will advise and collaborate with division executive leadership on a wide range of operational and strategic initiatives related to the division comprehensive safety program.
A high-level of professionalism must be maintained, along with the ability to manage multiple tasks with competing priorities and timelines and build positive working relationships with internal and external collaborators. This individual performs duties that require comprehensive knowledge of the organizational policies and operations and will regularly require the ability to resolve complex problems independently. This individual ensures that the priorities of the division are supported, and day to-day operations of the division run smoothly. This individual will facilitate the implementation of divisional priorities, with the ability to be available outside of standard business hours to assist with various tasks. We are looking for a resourceful individual, with good problem-solving skills, organizational skills and with the ability to prioritize tasks. We value interest in continuous learning of new competencies to excel at the position and flexibility to work independently and as part of a team.
Specific Duties & Responsibilities
Process Development/Improvement
- Supports ongoing review and analysis of current safety program processes and procedures to identify gaps and inefficiencies;
- Implements innovations and process improvements;
- Draft, finalize and update formal SOPs for new functions;
- Work with division faculty and staff to perform workflow analyses to support workflows;
- On an ongoing basis, implement innovations and process improvements overseeing beta testing and adoption processes as well as conducting trainings for internal and external users
- Work with division faculty and staff to implement formal benchmarking and metrics for program service and accountability;
- Oversee implementation and publication of service expectations to internal and external collaborators;
- Manage data collection and analysis process for the program performance/accountability;
- Work with division faculty and staff to implement established expectations through formal training and monitoring programs;
- Prepare regular reporting with division leadership on progress, proposal and award status, and program performance
- Work with division leadership to establish a formal communications plan for the program for optimal and measurable message delivery;
- Collaborate with stakeholders to optimize program service delivery
- Coordinate and manage program communication channels for formal feedback from internal and external collaborators for benchmarking and performance evaluation
- Conduct formal training programs for internal and external program collaborators;
- Serve as institutional representative for coordination of all sponsored project-related training;
- Engage department leadership to synthesize and improve communication and training on all program matters
- Manages special projects and assignments.
- Carries out background research on emerging issues, tracks progress and deadlines to ensure work is completed in a timely manner and identifies areas which require escalation to division leadership;
- Ability to understand and apply the divisional and organization mission and strategic goals.
- Other duties as assigned.
- Bachelor’s Degree in related discipline required.
- Five years of related experience.
- Master’s Degree in related discipline strongly preferred.
- Experience in University/Medical environment strongly preferred.
- Familiarity with JHM Policies and Procedures a plus.
Role/Level/Range: ACRP/04/MF
Starting Salary Range: $75,100 - $131,700 Annually ($103,400 targeted; Commensurate w/exp.)
Employee group: Full Time
Schedule: M-F 8:30 am - 5:00 pm
Exempt Status: Exempt
Location: Hybrid/School of Medicine Campus
Department name: SOM Neuro BIOS
Personnel area: School of Medicine
Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.
Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.
Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf
Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.
Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.
The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Hybrid: On-site 1-2 days a week
Salary : $75,100 - $131,700
