What are the responsibilities and job description for the Project Administrator position at The Staffing Resource Group Inc?

Job Description

PROJECT ADMINISTRATOR III

SRG offers flexible staffing solutions with a national presence. We provide contract, contract-to-hire, direct hire, and executive search services. SRG utilizes an innovative approach to identify and qualify talent that is unique to the Staffing industry, featuring a cutting-edge platform that allows us to match professionals rapidly and precisely to client requirements. We have a proprietary database of over one million candidates and maintain continuous contact with our qualified talent.

Environment : A global leader and trusted supplier in the pharma, biotech, and specialty ingredients markets. The company is focused on advanced manufacturing, high-quality control systems, regulatory expertise, and research and development (R&D) capabilities. The company s products and services include active pharmaceutical ingredients (API), stem cell therapies, drinking water sanitizers, vitamin B compounds, organic personal care ingredients, industrial preservatives, and microbial control solution to combat viruses, bacteria, and other dangerous pathogens.

Title : Project Administrator III
Location : Walkersville, MD
Industry : Pharmaceutical
Hours : Monday - Friday, 8am - 5pm
Salary : $41.31 / hr based on experience (Benefits available)
Employment Type : Long Term Contract

Overview :

The Project Administrator will oversee and direct project administration activities from construction kick-off to completion, ensuring seamless communication and coordination between client, the General Contractor, and the Engineer of Record.

This role is critical to ensuring seamless document control, file management, and project coordination. The ideal candidate will have a strong background in construction or subcontract management, extensive experience with Microsoft Office applications, and exceptional organizational and communication skills.

Job Responsibilities :

Document Control and File Management (Highest Priority)

Maintain the project document control system using Microsoft Teams and SharePoint.

Organize and manage electronic (and physical, if necessary) files to ensure proper filing, accessibility, and storage of project documents.

Perform regular quality checks to verify documentation is current and accurately filed.

Coordinate with team members to ensure consistent and effective document placement and access.

Project Coordination and Management

Receive, review, and process RFIs, submittals, quotes, change orders, and project-specific plans and more. Route documents toappropriate project team members as needed.

Track and log submissions from the General Contractor, ensuring timely responses by maintaining detailed logs.

Upload final documents to SharePoint and manage tracking tools for project deliverables.

Support equipment delivery logging by reconciling Bills of Lading with approved quotes and identifying delivery discrepancies.

Provide cross-functional coordination with General Contractors, Engineers of Record, Construction Managers, and other team members.

Proficiency with Microsoft Office Tools

Demonstrate advanced knowledge of Microsoft Excel, Microsoft Planner, Microsoft Word, OneNote, and Outlook to manage project tasks and documentation.

Leverage Microsoft SharePoint for file management and ensure team members can navigate and utilize its tools effectively.

Meetings and Action Items

Organize, schedule, and coordinate project meetings, ensuring all necessary stakeholders are invited.

Record detailed meeting minutes and track action items in Microsoft planner.

Ensure action items are assigned and updated appropriately and distribute meeting updates to stakeholders.

Maintain a Meeting Register, logging contractor and vendor meeting minutes in SharePoint.

Job Requirements :

Education - associate's degree Required

Bachelor s degree in business administration, Project Management, Construction Management, or a related field (prefer

EOE / ADA

LI-SRG1

IND123

Salary : $41

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