Executive Assistant

Summary

Imagine… Waking up every morning inspired to grow, be excellent, and make an impact. That’s what we do and we need your help.

When you join The Kibe Lucas Team you work with a hand-selected, battle-tested, ROCK STAR team of extraordinary human beings!

We are looking for a confident, high-energy, detail-oriented, problem-solver, who has a growth mindset and is committed to excellence.

In this position, your responsibilities will include overseeing all aspects of the listing process, maintaining high-level communication with sellers and teammates, marketing and social media, organizing and maintaining documentation, and managing the reception area and the front office among various other objectives.

We are strivers we do not believe in mediocrity we are not happy with good enough. We have bold visions and audacious goals. We back that up with relentless drive and courageous, consistent, and obsessive action.

The right candidate will be outgoing, organized, self-motivated, accountable, efficient and, results-driven. If inside you are saying “Hell Yeah” keeps reading…

Responsibilities

• Collect listing materials (photos, profiles, pre-listing materials, MLS research).
• Secure signatures on listing agreements and required documents; ensure brokerage compliance.
• Communicate efficiently with all parties and team members.
• Schedule sign and lockbox installations.
• Post listings on MLS and social media to ensure quick sales and excellent client experiences.
• Create marketing materials (brochures, postcards, newsletters, campaigns).
• Track and manage listing activities, appointments, and client interactions in CRM.
• Confirm showings, gather feedback, and communicate with agents and sellers.
• Maintain daily follow-up on listings and tasks.
• Manage social media content and engagement across platforms.
• Handle incoming calls and leads, routing them to appropriate team members.
• Assist in planning and hosting client/vendor events.
• Notify agents of interested buyers and potential offers.
• Ensure team compliance with required documentation.
• Create and update CRM campaigns and automated plans.
• Conduct quality checks for listing documentation.
• Provide exceptional client care by addressing questions, concerns, and requests promptly.
• Build and nurture strong relationships with clients to ensure a positive experience.
• Facilitate smooth communication between clients and the real estate team.
• Act as a primary point of contact for clients, offering updates and progress reports.
• Ensure all client interactions reflect the team’s commitment to a FIVE-STAR experience.
• Anticipate client needs and proactively address potential issues.

Qualifications

• 3 years of administrative or client care experience.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint), Adobe Acrobat, Gmail, Google, and Dropbox.
• Tech-savvy with expertise in social media platforms.
• Excellent grammar, spelling, and proofreading skills.
• Exceptional organizational and project management abilities.
• Logical problem-solving with a proactive attitude.
• Optimistic, emotionally aware, and dependable.
• Thrives in a fast-paced environment with the ability to prioritize and meet deadlines.
• Detail-oriented with a focus on delivering a seamless client experience.
• Skilled in building relationships and providing outstanding customer service.
• Ability to anticipate client needs and address them effectively.

About-our-team

At The Kibe Lucas Team, our work is our art, and we pursue it with a relentless commitment to excellence. We are looking for someone who shares our passion for excellence and is ready to join our mission to add remarkable value to all those we have the privilege to serve.

If you are an experienced administrative professional with the skills and attributes listed above, we encourage you to apply. Please send your resume to kibe@mtaonline.net. If you have any questions, feel free to call us at 907-357-4663.

Note: Superstars ONLY! Please do not apply for this position unless you can prove through documentation that you have the required experience and skills.