Financial Controller

The Kohala Center, a 501(c)3 nonprofit organization based in Waimea, Hawai‘i Island, Hawai‘i, is currently seeking a financial controller with demonstrated experience in nonprofit accounting. This position is responsible for managing the accounting functions of an independent nonprofit organization with more than 30 employees and an annual operating budget of $4 million. The financial controller is an integral part of all facets of our organization who ensures we remain accountable to ‘āina, funders and supporters, staff, and our many communities. A high degree of management, coordination, and clear communication with multiple teams is required. The successful candidate must have a service-oriented attitude, a commitment to GAAP, and excellent time management abilities to ensure that financial documents and annual audits are accurate and timely.

KEY RESPONSIBILITIES/ESSENTIAL DUTIES: 

• Financial Reporting
  • Direct timely preparation of budget-to-actual reports for over 30 grants and programs monthly
  • Prepare company-wide quarterly and annual financial statements, monthly balance sheet reconciliations, monthly general excise filings
  • Coordinate annual organizational tax returns and renewal of the Federal Negotiated Indirect Cost Rate Agreement (NICRA)
• Internal Controls and Audits
  • Implement and maintain robust internal controls to safeguard assets and prevent fraud. 
  • Stay updated on relevant non-profit regulations and ensuring the organization adheres to all filing requirement
  • Coordinate with external auditors during the annual/single audit process
  • Manage tax filings related to the organization's activities. 
• Accounting Management
  • Manage workflows and duties for full-time accounting and payroll assistant and grants accountant, as well as external service providers.
  • Oversee accounts payable, accounts receivable, payroll, revenue recognition analysis, grant tracking and reporting, asset management, prepaid expense, budget management, software and accounting systems management.
  • Conduct monthly reconciliation of bank accounts and biweekly payroll approval.
  • Provide accounting support for donations.
  • Enforce weekly, monthly, and annual processes and procedures. Create a schedule to regularly design, plan, execute, and review all accounting systems.
  • Conduct trainings as needed for all staff to meet accounting policies and procedures.
  • Ensure compliance with GAAP and relevant nonprofit regulations.
• Communication
  • Communicate finance and accounting processes and appropriate financial data to all branches of the organization.
  • Coordinate with appropriate staff to provide timely and accurate supporting documentation for reporting purposes.
  • Meet with Board of Directors quarterly and consult with directors to advise on financial decisions as needed.

REQUIREMENTS

• Strong knowledge of and proven experience in nonprofit fund accounting and financial management.
• Knowledge of GAAP accounting standards.
• 5 years staff managerial experience.
• Proficiency in accounting software and financial reporting tools.
• Excellent attention to detail and accuracy.
• 5 years nonprofit accounting experience with nonprofit(s) equivalent in size to The Kohala Center.
• Must be based in Hawai‘i, preferably in North Hawai‘i Island.

EDUCATION

• Bachelor’s or Master’s degree in accounting or MBA in accounting or finance, or five (5) or more years of equivalent experience.

WORKING CONDITIONS

• Reliable personal transportation required for use in traveling between work sites.
• Valid Hawai‘i Driver License (or ability to obtain one) required with a clean driving record.
• Able to work occasional evening and weekend hours.
• Able to lift and carry up to 50 pounds.
• Inter- and intra-island travel on occasion.

EQUIPMENT USE

• Computer and standard office equipment.