Administrative Assistant

A prestigious consulting firm is seeking a resourceful and professional Administrative Assistant to provide top-tier support to two accomplished Partners and help keep the office running efficiently. This is an excellent opportunity for a highly organized individual who enjoys variety in their work, takes initiative, and brings a calm, can-do attitude to every task. If you take pride in being dependable, detail-oriented and enjoy contributing to a high-performing team, this role could be a great match.

Responsibilities

• Deliver high-level administrative support to two Partners and ensure seamless operations for the organization.
• Expertly manage complex, dynamic calendars with a proactive and strategic approach.
• Process expenses and generate expense and financial reports.
• Orchestrate meetings and conferences, both in-person and virtually, handling every detail from agendas to catering and AV setups.
• Coordinate comprehensive domestic and international travel plans, including tailored itineraries, flights, accommodations, and local transport.
• Handle internal and external correspondence with professionalism, promptness, and strict confidentiality.
• Efficiently process expenses and generate detailed financial reports to support business operations.
• Maintain and update the CRM database to ensure accurate, real-time information.
• Take ownership of ad hoc projects, research, and tasks with a flexible, can-do attitude.
• Assist with personal requests as needed, i.e., appointments, travel, errands, etc.
• Manage the office operations, including reception, greeting, and guiding guests and visitors in a warm and welcoming manner.
• Provide initial IT troubleshooting and assist with new hire onboarding and ensure desk setups are optimized for productivity.
• Act as the primary liaison with building management, fostering strong vendor relationships.

Ideal Experience

• Bachelor’s degree required. 5 years of executive support experience.
• Must have professional services industry experience.
• Proficient in Microsoft Office Suite. Tech-savvy and adept at learning new skills.
• Comfortable working in CRM platforms.
• Proactive, resourceful, self-sufficient, and able to work independently and collaboratively.
• Strong sense of urgency and the ability to multitask efficiently.
• Polished demeanor and communication skills.
• Team-oriented, positive, and energetic.
• No task is too big or too small mentality.
• Must be reachable outside of core business hours for urgent matters.

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The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Manager, Receptionist, General Office, General Labor, Event Support, Project Management, and Customer Service.